Posted in General Business 30+ days ago.
Type: Full-Time
Job purpose is to maintain an effective office with the efficient administration of key controls, including routine financial tasks, provision of office supplies, and support for office security and employee safety. Job purpose is also to participate in the packaging and shipment of medical devices and other products. This role includes limited responsibility for packaging line support. Additional responsibilities include management and record keeping of art work and label specifications, creation, approval, and implementation of printed packaging components; and other tasks as assigned.
Duties and responsibilities
The primary job duties and responsibilities:
1. Purchase order management and inventory reconciliation, weekly and monthly
a. Pick ticket, invoice and packing slip generation
b. Shipping and tracking for orders
c. Inventory tracking and reconciliation, monthly
2. Financial reports, weekly, monthly and quarterly
a. Invoice log run
b. Accounts Payable invoice reports for approval, weekly and submission of utility bills
c. Sales sheet (s)
d. Bank statements, receipt and file
e. Inventories
f. Raw material ordering, quarterly
g. Purchase of office supplies, online or a nearby retailers.
3. Manufacturing (up to four hours/week)
a. Packaging line equipment record keeping for adequate maintenance
b. Adhere to all procedures relating to the proper operation, care and record keeping of equipment and materials for which this job has responsibility or for which this job brings this employee into contact
4. Labeling
a. Responsible for maintaining all product artwork specifications and record keeping which includes, but is not limited to, labels, packaging components and marketing materials
b. Managing the process of and performing the record keeping for documenting artwork creation, changes, obtaining approvals and working with printing services and suppliers to obtain printed components that meet specifications
5. Office Management and Other, weekly
a. Greet guests, answer general office line, and coordinate teleconferences and answering machine/rollover
b. Negotiate contracts for key services, utilities, as requested
c. Project management: support the creation and maintenance of effective action plans with timing
d. Support periodic requests from Northfield office, including but not limited to employee training
e. Weekly team meeting: take and publish minutes and keep a record of weekly minutes
f. Adhere to stated policies and procedures relating to assigned responsibilities, to general company operations, to health, and to safety
g. Other Company projects and tasks as assigned
Qualifications
Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better.
Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners.
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