Sr. Training Coordinator at Medline Industries, Inc. in Katy, Texas

Job Description:

Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs

Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):

• Enter and maintain course information

• Assist with training registration requests

• Track and maintain employee training records in system

• Run regular and ad hoc reports from the system

Manage logistics for training activities including:

• Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering

• Coordinate and schedule trainers (internal and external)

• Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.

• Print class rosters for trainers

• Manage vendor invoices, submit charge back request to Accounts Payable

Data/Reporting:

• Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data

• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.

Vendors/Contractors:

• Support the training administrative activities required to partner with shared services and external vendors

• Manage purchasing/payment operations for L&D programs that utilize external vendors

• Oversee tactical deliverables from contractors

Facilitate training class communications:

• Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants

• Ensure participants complete required pre- and post- class work and/or tests

• Distribute training evaluations and other follow-up materials

Lead and facilitate new hire activities:

• Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.

• Coordinate bi-monthly tours and quarterly "mixers". Connect new hires with needed resources and address their questions.

• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports

Facilitate specific learning programs as requested.

MINIMUM JOB REQUIREMENTS

Education

• High school diploma or equivalent.

Work Experience

• At least 2 years of administrative or support experience in Learning & Development or related role.

Knowledge / Skills / Abilities

• LMS Administration experience.
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

PREFERRED JOB REQUIREMENTS

Work Experience

• Prior experience as a learning & development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.

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