To provide the leadership and management of the planning, organizing, staffing, direction, and control functions of the Agency. Interprets and implements policies approved by the Board and is responsible for the administration of Board policies.
Responsibilities include, but are not limited to the following:
I. ESSENTIAL TASKS OF THE POSITION
A. Interprets, implements, and administers the policies of the Board of Commissioners and all applicable federal, state, and local housing regulations.
1. Supervises the preparation of all material to be reviewed by and to be acted upon by the Board.
2. Acts as secretary to the Board, maintaining appropriate minutes, files, and records.
3. Determines appropriate course(s) of action related to adopted policies and procedures.
4. Approves all correspondence, notices and directives dealing with policies issued by the Board for clarity and soundness.
5. Conforms to the requirements of the Working Agreement/Contract in force between the Director and the Board of Commissioners, if applicable.
6. Represents the Agency and maintains liaison with regulatory agencies, local officials, and community-based organizations, interpreting and explaining the Agency's programs, policies, services, needs, and other matters of mutual interest.
7. Attends, on a consistent basis, meetings, workshops, conferences, seminars, and other sessions, in order to gain first-hand knowledge of new or improved housing programs in the public and private sectors.
8. Keeps informed of changes and innovations in the housing field as to matters of policy and operation.
9. Prepares reports for internal and external use.
10. Acts as the Agency's Public Relations Officer clearing all external statements, reviews, and policies before being released to media.
11. Acts as the Agency's Personnel Officer assuring that all personnel policies, procedures, position descriptions, and general personnel practices conform with all applicable statutes.
12. Acts as the Agency's Contracting Officer.
13. Acts as the Agency's Budget and Finance Officer assuring that all financial figures and matters conform with all applicable statutes and guidance.
14. Makes recommendations to the Board on the adoption of new policies and changes to existing policies.
B. Provides for the administration, leadership, and management of the Agency.
1. Prepares and presents to the Board for approval and subsequently administers and controls the conditions outlined in the Annual Contribution Contracts, annual budgets, and other supplemental budgets.
2. Selects, appoints, disciplines, promotes, transfers, and terminates all agency employees according to Board policy, as amended from time to time.
3. Supervises all employees.
4. Reviews and approves all work programs.
5. Receives bids for Board approval and executes contracts for work by others and monitors work in progress for compliance with contractual provisions.
6. Supervises management and control of agency's payables, receivables, cash or other assets (including investments) associated with operating contracts, insurance administration, and all internal and external financial operations.
7. Authorizes expenditures/purchase orders in compliance with Board policies.
8. Anticipates Board's, staff's and clients' needs and responds by making executive-level decisions, where appropriate, to improve operations and services.
9. Initiates the writing of proposals and grants.
10. Creates and may serve as a member, where appropriate, on essential committees.
C. Directs and coordinates activities in carrying out agency objectives:
1. Designs, implements, and administers all Agency functions and sub-functions in order to meet (or exceed) agency PHAS goals.
2. Reviews, maintains, and implements all appropriate Agency personnel policies and procedures.
3. Establishes goals and objectives for Agency personnel.
4. Supervises, monitors, and evaluates performance of Agency personnel.
5. Compiles agency budget for Board review and approval and reviews entire agency budget.
6. Reviews/approves and implements regulations and notices from governmental and regulatory agencies and responds to such, in written form, in a timely manner.
7. Reviews/approves workload, schedules, personnel assignments, status of on-going work, projects, and available personnel for work assignments in order to plan Agency activities.
8. Provides general oversight of the management and maintenance of all housing developments to ensure a high degree of livability at the lowest possible cost.
9. Assigns/approves specific duties to personnel and special projects, considering individual knowledge and experience.
10. Supervises the purchases of equipment, materials, and labor to satisfactorily meet the standards of good and proper maintenance.
11. Reviews/approves reports, papers, and other records prepared by personnel for clarity, completeness, accuracy, and conformance with Agency policies.
12. Provides general oversight in the selection of tenants, the execution of leases, the collection of rents, and the enforcement of leases as required by Board policies and procedures.
13. Coordinates work activities of administration with other departments, sections, or agencies to prevent delays in actions required or to improve services to residents.
14. Supervises and arranges for orientation and training of personnel.
15. Approves leave requests, commendations, and disciplinary actions.
16. Maintains a high degree of personal flexibility and capability to address multiple tasks and assignments of the Agency.
17. Assures confidentiality of personnel information, processes, and data which would be damaging if not properly safeguarded.
D. Performs other such duties as may be assigned by the Board of Commissioners or requested or required by federal, state, or local agencies or statutes.
E. The position requires:
1. Considerable knowledge of the principles, theory, and methods of executive-level management.
2. Ability to establish and maintain effective working relationships with staff members, community leaders, and regulatory agency administrators.
3. Ability to prepare and issue clear and concise instructions, either verbally or in written form.
4. Ability to research and gather essential data relating to housing management/maintenance issues.
5. Working knowledge of governmental regulations.
6. General ability to understand blueprints, engineering drawings, and technical documents.
7. Ability to determine appearance and conditions of all buildings owned or managed by The New Reidsville Housing Authority.
8. Ability to be bonded by Agency's insurance company.
The following is a summary of the primary employment benefits that are currently available to all regular full-time employees (refer to the Personnel Policy for stipulations and additional benefits):
Four day standard workweek, Monday through Thursday
Vacation leave beginning at 6.75 hours per month (maximum limits beginning at 240 hours with a rollover of excess hours to sick leave)
Sick leave earned at 8 hours per month (unlimited accumulation)
13 paid holidays
Employer-paid health, dental, and vision insurance for employees with optional employee-paid insurance for family and/or dependents
Employer-paid life insurance at 1.5 times normal salary (with age reductions) and optional dependent life insurance
Required enrollment upon hiring in the State of North Carolina Local Governmental Employees' Retirement System (LGERS) with automatic employee deduction of 6% of gross salary
Option to enroll in the NC 401(k) program, a Section 125 Flexible Benefits plan, and other AFLAC pre and post-tax benefits at the sole contribution and/or expense of the employee recblid 4yw6gabf8utybt9h4ih38edm89oozd