Finance - Executive Admin Assistant at Loomis Armored US, LLC in Houston, Texas

Job Description:

With a network of nearly 200 branches, Loomis armored transportation, cash management centers, and cash inventory vaults keep cash flowing throughout financial institutions and retail businesses across the US. Loomis prides itself on providing employees with opportunities for career advancement and job satisfaction.

In fact, many of our company's managers, vice presidents, and corporate executives started out in the branches as driver/guards and tellers. Our work can be challenging, but the thousands who have stayed with our company for decades will tell you that if you have the desire to learn and the drive to succeed, Loomis is the place to be.

Come join our team!

Job Overview: This position reports directly to the Vice President - Corporate Controller and is responsible for supporting a wide range of activities in the finance department; handling routine support on treasury, banking, tax, and corporate governance functions, coordination of department supplies and purchasing, distribution of mail, scheduling of meetings and events, communication with external vendors/customers, and supporting efforts with special projects.

Key Responsibilities:

• Complete daily administrative tasks, such as responding to emails, answering phone calls, delivering internal employee communications, managing correspondence, and the coordination of documents for signature.
• Organize and schedule meetings, luncheons, and events requested by the Controllers or Executive Team, including preparing agendas, materials, room setup, meeting minutes, and follow-up on action items.
• Prepare documents and reports for departmental projects, presentations, and other finance initiatives.
• Coordinate travel arrangements and prepare travel itineraries for Controllers, including booking flights, accommodations, transportation, and processing expense reports.
• Process and submit departmental invoices in a timely manner for accurate payment.
• Administer corporate tax payments, which involves maintaining the tax authority database, updating due dates in tickler file, and reviewing incoming notices to verify payment requirements.
• Analyze requests from the Cash Exchange Program to determine the source of the banking errors and decide required action to proceed with.
• Oversee and track the distribution of office building parking requests for visitors and current employees.
• Monitor and order office supplies for the department, ensuring adequate stock levels are maintained.
• Manage the distribution of incoming and outgoing mail packages and assist with UPS related issues.
• Collaborate with the Executive Administrative Assistant to provide support through partnership and facilitate a cohesive workflow with the Executive Team.
• Assist with employee engagement activities and events for the corporate office.
• Uphold a high level of discretion when handling confidential information.
• Prioritize tasks and manage time effectively to meet deadlines.
• Other duties as assigned.

Primary Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• Minimum 5-8 years related experience.
• Finance and accounting experience or exposure is desired.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to effectively communicate and collaborate with stakeholders at all levels of the organization.
• Ability to handle multiple priorities and deadlines in a fast-paced environment.
• Strong ethics and commitment to maintaining confidentiality.
• Ability to adapt to changing priorities and tasks.
• Professional demeanor and strong interpersonal skills.
• Strong organizational and multitasking skills.
• Strong attention to detail and accuracy.

Loomis offers one of the most comprehensive employee benefit packages in the industry, which includes:

• Vacation and Sick Time (PTO) as well as Paid Holidays
• Health & Dental Insurance
• Vision Insurance
• 401(k) Plan
• Basic Life Insurance Plan
• Voluntary Life Insurance Plan
• Flexible Spending and Health Savings Account
• Industry-leading Training and Development
• Dependent Care Account

Loomis is an Equal Opportunity Employer and Drug-Free Workplace. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability.