Corporate Governance Admin I at Excellus Health Plan Inc. in Rochester, New York

Job Description:

Job Description:

Summary:

This position supports all Lifetime Healthcare Companies (LTHC) governing, regional advisory, and subsidiary boards. The incumbent is responsible for the day-to-day higher level administrative tasks, as well as the oversight, assessment, analysis, and ongoing process improvements and development of new policies and procedures for the governance area. The Administrator assesses new and existing regulatory issues related to the Board to determine implications and develops practical solutions as issues are identified. The incumbent executes and manages governance matters from inception through implementation.

Essential Accountabilities:

Level I

• Supports Sr. Director of Corporate Governance and Document Services, SVP and Chief Compliance and Risk Officer, and General Counsel on Board and Committee preparation and any projects or implementations deemed necessary. Accountable for Board meeting expenses and ensures Insurance Department and Union member reporting is complete.

• Develops agenda and manages meeting logistics for the Governing Board, Governance and Nominating Committee, Executive Committee and Board Education, and other boards and committees, as assigned. Develops and distributes Annual Board Meeting Schedule and forwards agendas. Ensures compliance with all relevant regulations as they apply to the Board of Directors.

• Assists with Subsidiary companies Board related activities, meeting preparation and regulatory requirements.

• Supports the recruitment, nomination and election/reelection process for Directors to ensure it is completed in a timely and accurate manner. Continuously monitors term, tenure and changes in community positions for Directors. Maintains appropriate and timely updates of the Director Database containing demographic information and data which produces membership and committee rosters. Maintains corporate communications address book of all Board Director e-mail addresses.

• Ensures Board of Directors biographical affidavits are completed as needed and maintained confidentially. Maintains the biographical summaries for inclusion in all agenda books as well as on the Board Website. Ensures the Conflict of Interest process is completed for Board Directors including the distribution, collection, coordination of legal review and reporting to the Board.

• Manages new Board Member Orientation information which includes meeting coordination, agenda development, book material preparation and distribution.

• Prepares or directs preparation of new Board Member Mentor Program which includes assignment of mentors, tracking, mid-cycle follow-up, year-end surveys and reporting.

• Responsible for the Board Director Compensation process which includes attendance tracking, processing of payments and year-end 1099 reconciliation.

• Ensures the Governance Assessment and Member Self-Assessment processes, which includes the distribution, collection and analysis of results; is reported to the Executive Committee, Governance and Nominating Committee, Governing Board and Regional Advisory Boards.

• Assesses governance vulnerabilities, conducts root-cause analysis, and recommends, initiates and oversees process improvement activities. identifies governance best practice opportunities, recommends process refinements, brings practical improvements to implementation and produces policy recommendations.

• Provides support, research and coordination for all board educational events.

• Serves as the Company's primary expert in the electronic board portal system of choice. Must master and maintain a very high level of proficiency in the use of this system.

• Ensures that annual meetings for all Board administrative support personnel are coordinated (Governing and Regional) to review processes and areas of improvement.

• Provides support for the Board Education and Board Retreat sessions and maintains a strong relationship with the Board Education consultant.

• Ensures that external website updates are completed for Health Plan and Univera where Governing and Regional Advisory Board Members are listed.

• Ensures that regulatory filings are completed as requested and provides information to internal and external counsel.

• Provides timely distribution and education related to departmental and Governance and/or Legal information at staff meetings.

• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs.

• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.

• Regular and reliable attendance is expected and required.

• Performs other functions as assigned by management.

Level II (in addition to Level I Accountabilities)

• Acts as a resource to executive leadership team and Regional Presidents regarding governance matters.

• Manages the highest level of complex governance issues and exercises decision making in project work groups.

• Represents governance initiatives and department at senior leadership meetings for Board related items.

• Leads weekly governance team meetings in the absence of the Sr. Director of Corporate Governance and Document Services. Attends regional advisory board meetings along with or in place of the Senior Director.

• Works collaboratively as a member of the team and can perform all functions within the Governance department with the highest quality.

• Mentors more junior team members.

• Assists in developing corporate goals for departmental planning.

Minimum Qualifications:

NOTE: We include multiple levels of classification differentiated by demonstrated knowledge, skills, and the ability to manage increasingly independent and/or complex assignments, broader responsibility, additional decision making, and in some cases, becoming a resource to others. In addition to using this differentiated approach to place new hires, it also provides guideposts for employee development and promotional opportunities.

All Levels

• Eight or more years of experience in governance or related field, or Bachelor's degree in business or related field with 4 or more years of experience in governance or related field.


• Knowledge of regulatory initiatives and legislation that impacts governance compliance.


• Strong analytical ability and project management skills; ability to prioritize multiple assignments.


• Working knowledge of web content management software.


• Proven experience assessing corporate performance to goals.


• Excellent oral and written communication skills. Ability to communicate in a professional, concise and easily understandable manner and provide clear direction and/or recommendations regarding assigned matters.


• Excellent presentation and training skills.


• Capable of establishing effective working relationships and interacting with diverse groups and all levels of internal staff and external representatives in a tactful and diplomatic manner.


• Excellent PC skills, MS Office Suite beneficial.


• Ability to handle confidential information with discretion.

Level II (in addition to Level I Qualifications)

• Ten or more years of experience in governance or related field.


• Extensive knowledge of regulatory initiatives and legislation that impacts the organization's governance compliance.


• Demonstrated leadership skills.


• Strong negotiation and influencing skills.


• Experience presenting to senior management.

Physical Requirements:

• Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer.

• Ability to travel across the Health Plan service region for meetings and/or trainings as needed.

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One Mission. One Vision. One I.D.E.A. One you.

Together we can create a better I.D.E.A. for our communities.

At the Lifetime Healthcare Companies, we're on a mission to make our communities healthier, and we can't do it without you. We know diversity helps fuel our mission and that's why we approach our work from an I.D.E.A. mindset (Inclusion, Diversity, Equity, and Access). By activating our employees' experiences, skills, and perspectives, we take action toward greater health equity.

We aspire to reflect the communities we live in and serve, and strongly encourage people of color, LGBTQ+ people, people with disabilities, veterans, and other underrepresented groups to apply.

OUR COMPANY CULTURE:

Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

Equal Opportunity Employer

Compensation Range(s):

Minimum $67,538 - Maximum $124,925

The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position's minimum qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.

Please note: There may be opportunity for remote work within all jobs posted by the Excellus Talent Acquisition team. This decision is made on a case-by-case basis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.