Associate Director, HRIS and Operations at Shionogi Inc. in Florham Park, New Jersey

Job Description:

The Associate Director HRIS and Operations will provide functional and technical expertise and leadership to drive, maintain and optimize our HR Systems and Operations. This role will work closely and collaboratively with key stakeholders (HR Business Partners, HR Total Rewards, Finance & Accounting, Payroll, IT, Legal, Compliance, etc.) to identify opportunities for automation and reduction of manual processes. This is a hands-on role that will improve HR processes with the use of technology while maintaining compliance with all policies and procedures and federal and state regulations. 

This role will also be responsible for all HR data and reporting needs, working closely with HR partners and key stakeholders to develop our data strategy and then leveraging and/or developing tools to capture and report on key metrics aligned to the strategy.  

Responsibilities

•  Act as a key driver of Shionogi Inc.’s overall HR Technology and data strategy, managing interdependencies and reviewing the existing HR technology landscape on an ongoing basis to deliver on the current and future needs of the organization 


• Oversee day-to-day maintenance, administration, enhancements, and communication related to HRIS (UKG Pro), performance management system (emPerform), LinkedIn Analytics, and any other current or future HR systems, including managing releases/upgrades, developing project plans to leverage new features, and serving as primary subject matter expert for optimizing system design, configuration, and integration 


• Provide both a technical and business lens on HR vendor selection and management to maximize our return on investment in HR systems.


•  Identify opportunities for automation and reduction of manual processes and partner with teams across the organization 


•  Maintain and update data across all HR managed systems for reporting and data tracking purposes, including data entry as needed 


•  Responsible for maintaining monthly HR dashboard and supporting metrics including recruitment, headcount, etc


• Where relevant, create new and update existing HR policies and procedures and oversee their implementation while ensuring the integrity of internal HR data and compliance with labor laws and regulations 


• Work in partnership with Shionogi Inc.’s IT Team to ensure our HRIS integration with IT systems where applicable and leveraging enterprise-wide technology solutions where appropriate 


• Lead implementation of any future HR system upgrades, changes, or additions 


• Address data and reporting needs from various stakeholders with a focus on data quality and data governance within the organization 


• Keep current on both the HR Technology industry and UKG Pro trends and best practices in service of continuous improvement of processes and systems 


• Act as project manager for annual HR processes and projects as assigned.


• Special Projects, other duties and responsibilities as assigned.

Supervisory | Decision-Making Authority

• This position has no direct supervisory responsibilities but may serve as a coach and mentor for other positions in the department.

Minimum Job Requirements

•  Bachelor’s degree from four-year college or university, or equivalent combination of experience and education. 


• Minimum of 5 years’ experience in the strategy, implementation, governance, and administration of a variety of human capital management systems/HR Technology


• UKG Pro or similar system experience


• Experience developing reports and managing reporting needs for internal and external audience 


• Experience managing an HRIS function  


• Demonstrated strengths in collaboration and influencing skills and ability to anticipate challenges and opportunities 


• Ability to listen and engage with empathy, communicate clearly, and present successfully to a variety of audiences 


• Ability to travel via automobile and/or airplane.


• Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ and be onsite 2-3 days/week.

Preferred Qualifications

• UKG Pro People Analytics (BI) and PowerBI experience


•  Experience working in a biopharmaceutical company


• Experience leading teams through the full lifecycle of a project or workstream including, Business Analysis, Functional Specification, System Configuration, Design, Testing 


• Experience leading teams through requirements gathering workshops or facilitating meetings 

Essential Physical and Mental Requirements

• Ability to articulate clearly and conduct verbal presentations with large and small audiences.


• Ability to travel via automobile and/or airplane.


• Ability to view video display terminal images < 18” away from face for extended period of time – up to four (4) hours at a time.


• Ability to operate a computer keyboard and telephone.


• Ability to sit for extended periods of time – up to four (4) hours at a time.


• Ability to lift, tug, pull up to fifteen (15) pounds.

To be considered for this position, you must apply and meet the requirements of this opportunity. We look forward to reviewing your resume & qualifications.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of requirements, duties or responsibilities that are required of the employee. Other requirements, duties and responsibilities may change or be assigned at any time with or without notice. 

Human Resources

Apply Now