Catering & Events Coordinator at ST ANDREWS COUNTRY CLUB in Boca Raton, Florida

Job Description:

Position Summary:

Assists the Director of Catering & Events and Catering & Events Manager in set-up and execution of all internal and external events.  This position demands an independent thinker, someone with high energy and highly developed interpersonal skills.  Represent the club in its relationships with numerous external constituencies.

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Works with the Director of Catering & Events and Catering & Events Manager on the planning, preparation and execution of events.


• Works with the Directors of Golf, Tennis & Spa for their event needs, along with the Executive Chef to create menus, BEO’s, floorplans, etc., to ensure successful Club functions.


• Books all in-house meetings for internal departments and committees


• Prepares weekly BEO packets for weekly Ops Meetings and emails the weekly BEO packets (after Director has approved) to the Ops Team prior to the meeting


• Receives and responds to phone calls, faxes, e-mails and mailings regarding activities.


• Book and coordinate small catered internal and external events, includes Golf, Tennis, Fitness, Spa, Children’s Birthday Parties, etc.


• Attends and works actual events to ensure member and guest satisfaction.


• Sets up gate access for incoming guests and upcoming events.


• Organize and expedite flow or work, follow up on pending matters, communicate and interpret instructions, and communicate information to members and/or staff


• Complete and/or coordinate activities related to assigned projects; assist in establishing project timelines, action steps, status updates.   Follow up, as appropriate, to ensure timely execution to meet established deadlines.


• Keeps an accurate history file of each event; writes follow-up correspondence


• Responsible for membership billing of all events and activities, as directed.


• Assists with the purchasing and rental of party supplies.


• Interfaces with members regarding problems, questions and miscellaneous matters.


• Communicates with members, co-workers, management and the general public in a courteous and professional manner.


• Attends staff and management meetings


• Required to work nights, weekends, and/or holidays as needed

Knowledge and Skill Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The requirements listed below are representative of the knowledge, skill, and /or ability required.

• Proficient in Microsoft Office, with emphasis on Excel and Word


• Organization skills and attention to detail.


• Exposure and experience with high end clients is preferred 

 

Education & Work Experience Requirements:

• Bachelor’s degree (B.A.) or a minimum of two years of related experience in a high-volume environment or any equivalent combination of related education and experience.  Previous club experience is preferred.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one situations with members and other employees of the Club.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written or oral form. 

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel objects, tools or controls, talk or hear, taste or smell.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Compensation:

• Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• • Medical Insurance
  
  
  • Dental Insurance
  
  
  • Vision Insurance
  
  
  • Company Paid Life Insurance
  
  
  • Supplemental Life Insurance
  
  
  • Company Paid Short Term Disability Insurance
  
  
  • Company Paid Long Term Disability Insurance
  
  
  • 401(k) Retirement Savings Plan with Company Match
  
  
  • Paid Time Off

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

About St. Andrews Country Club Property Owners Association

St. Andrews of Boca Raton, a resident-only Platinum Club of America and a Distinguished Emerald Club of the World and ranked in the Top Ten of America’s Healthiest Club, is also internationally recognized for magnificent estate residences, recently completed $17.5 million renovations as part of a three-phase Improvement Plan. The POA Association features superior amenities and two 18-hole championship golf courses, including an Arnold Palmer Signature Design®.  The POA Association offers a comprehensive Golf Performance Center with an indoor hitting bay and private practice area.  Aaron Krickstein, formerly ranked #6 worldwide, oversees a full tennis program with 15 clay tennis courts, including a European red clay court. The POA Association also features a full-service spa, fitness center, and a 125,000-square-foot completely remodeled Clubhouse with four unique restaurants. A brand-new Recreation & Aquatic Center features three pools, poolside dining, Splash Club, state-of-the-art playground equipment, and an air-conditioned game room. St. Andrews has hosted numerous PGA golf exhibitions led by touring pros and is the home course to LPGA Touring Professional and resident Morgan Pressel.

For more information, please visit www.standrewscc.com or follow us on Facebook, Twitter, LinkedIn and Instagram.

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