Each one should use whatever gift he has received to serve others, faithfully administering God's grace in its various forms. - 1 Peter 4:10
Within the ministry of service to others, the secretary works with the Elders, the Pastor, Church members and attenders, and all who call upon the church office for help.
Office Related Responsibilities and duties:
Answer incoming phone calls and take messages
Answer all emails or forward to appropriate people
Maintain member/attender mailboxes
Update Sunday docket: bulletin, welcome center and sanctuary slideshow
Update personal records in Servant Keeper Church database software program
Make copies as needed by team and ministry chairs
Record attendance info in Servant Keeper and print reports monthly
Maintain all office equipment and report to business team chair
Report all church repairs to business team chair
Maintain log of facility licenses/inspections (i.e boiler, elevator, extinguishers)
Order all church supplies
Open all mail and packages and handle accordingly
Reconcile credit card statement each month.
Maintain updated church directory and copy as requested to members
Distribute flyers, congregational info, etc. as requested
Maintain monthly church calendar in The Link (prayer requests), on line, and hard copy.
Maintain a parsonage file of all information regarding the parsonage
Advise all teams of annual and semi meeting and organize reports
Create sign-up sheets for teams as needed for church events
Replenish pews with cards/envelopes/pencils
Office Related Ministry Responsibilities
Maintain The Link contacts and send out The Link approximately 3X/weekly
Order flowers or plants for funerals
Assist with Love Inc. Gap ministry
Assist with Partners in Education (PIE)
Call or receive updated info for those sick or hospitalize