Administrative Assistant at Stella-Jones Corporation. in Cameron, Wisconsin

Job Description:

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

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The Administrative Assistant role demands a meticulous and organized individual who can efficiently manage a wide range of administrative tasks. Your contributions will play a vital role in the seamless operation of our organization and your willingness to adapt to changing needs is highly valued. If you are a detail-oriented, reliable team player, we encourage you to apply for this position and help us maintain our high operational standards.

Responsibilities:

Front Desk Operations:

Greet and assist visitors, ensuring a welcoming atmosphere

Maintain sign-in sheets to track visitor activity

Mail & Shipping:

Daily management of incoming and outgoing mail

Handle the shipment and receipt of packages efficiently

Treat Charges & Cut Cards:

Review and post treat charges, ensuring accuracy

Enter cut cards, treating solution mixes and rework poles into the system

Resolve any insufficient related to insufficient pole quantity or miscalculations

Procurement:

Generate and manage Purchase Orders efficiently

Print and date stamp vendor invoices daily

Collect and organize Purchase Orders & Packing Slips

Enter invoices received from vendor in AP system

Maintain vendor files for easy access

Collect data to assist EHS in ARMOR reporting

Intercompany Inventory Transfers

Assist Transportation with Intercompany transfer activities

Generate intercompany sales invoices for outbound transfers

Provide pricing information necessary for receipts when necessary

Other/Miscellaneous

Manage prepaid freight accruals

Enter freight invoices to support FAA program customers

Other administrative and clerical duties as needed

Shift:

Monday-Friday 7am-4pm

Must be available to work overtime when necessary to meet operational demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Employee Benefits: As a Stella-Jones employee, you will have access to excellent benefits and incentives including:

• The security of working for a company designated as an essential workplace
• Comprehensive total benefits package with 3 medical plans to choose from
• Several company-paid benefits including:


• Dental and Vision coverage
• Life insurance and Accidental Death & Dismemberment (AD&D) policies
• Long-Term Disability Coverage
• Access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled

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Other details

• Job Family Administration
• Pay Type Hourly