Senior Program Manager at IACP in Alexandria, Virginia

Job Description:

Salary: Up to $114,000, Commensurate with Experience

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Monday, May 13, 2024

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Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The International Association of Chiefs of Police (IACP) is the world’s largest and most influential professional association for police leaders. With more than 33,000 members in over 170 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

IACP seeks to hire a meeting professional with strong managerial and personnel skills to lead and manage a team of seven. This individual will direct meeting events within the Association to include the IACP Annual Conference and Exposition – with 18,000 attendees, 8,000 room nights, 600+ exhibitors with over 200,000 net square feet of exhibit space with 600+ exhibitors and 200+ educational workshop.  In addition, this position has oversight for 5 mid-sized meetings ranging from 300-1,200 attendees and numerous other meetings. 

 Job Functions

• Provide leadership and direction to all team members relative to their project portfolios, including advice and direction on all meeting and event management and budget related issues.


• Conduct special projects and other duties as assigned


• Direct all elements of the IACP Annual Conference and Exposition and IACP’s mid-sized events to include:
  
  
  
  • Oversee the ongoing development and implementation of the annual conference and mid-sized events.
  
  
  • Supervise the content team development of the annual conference program and speaker management.
  
  
  • Direct all technical aspects of the general sessions including visual, sound, staging, script writing and keynote speaker management.
  
  
  • Event management for special events
  
  
  • Supervise conference housing manager to help provide contractor oversight, group management and hotel contracts.
  
  
  • Supervise the exhibits and sponsorship team with booth and sponsorship sales and collections, public space allocation, floorplan design and management.
  
  
  • Cultivate relationships with IACP sponsors and partners, working with contractor responsible for the sale and oversight of sponsorships.
  
  
  • Collaborate with IACP’s membership team to coordinate registration process and procedures.
  
  
  • Work with IACP’s communications team, developing and implementing a multi-platform marketing plan for the IACP Annual Conference and Exposition that targets a diverse audience of attendees, exhibitors and sponsors.
  
  
  • Organize and conduct site visits as needed for meetings.
  
  
  • Manage future city site selection and bidding process for the Annual Conference and Exposition as well as mid-sized events; prepare city recommendations for presentation to the IACP Leadership.
  
  
  
  


• Ensure IACP’s hotel contracting process is being followed for all hotel contract needs. Build-out a program to educate internal staff of the new policy.


• Oversee the preparation of the budget for the IACP Annual Conference and Exposition and assist in the development of other conference/meeting budgets. This includes establishing budgetary goals and objectives for the fiscal year and providing relevant historic budgetary data for comparison purposes.


• Monitor revenue and expenses. Project year-end financial data, making ongoing adjustments to reach the planned fiscal goals.


• Special Projects and Other Duties as Assigned

Education

• Bachelor's degree in subject-relevant field + eight (8) years of job-related experience OR Master's degree in subject-relevant field required + seven (7) years of job related experience required

Relevant Experience/Skills

• Minimum of ten (10) years relevant experience in:
  
  
  
  • Program/project management
  
  
  • Event Management
  
  
  • Developing, managing, and evaluating staff members
  
  
  
  


• Minimum of four (4) years of staff and/or consultant supervisory experience;


• Experience managing comprehensive multi-year projects;


• Strong interpersonal, organizational, and communication skills;


• Superior verbal and writing proficiency; capacity to work collaboratively and productively with the project team, law enforcement professionals, CVB’s, Hotel Representatives and other event management vendors.


• Demonstrated ability to implement programs and products that positively affect face-to-face and hybrid events.


• Ability to multi-task; must be organized and have attention to detail.


• Experience in accounting for project resources.


• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Required Knowledge, Skills and Abilities

• Excellent analytical skills to include ability to troubleshoot problems from multiple perspectives


• Exceptional writing, editing, and communication skills


• Strong penchant for collaboration and teamwork


• Critical thinking and decision-making skills


• Superior task prioritization, organization, and time management skills, attention to detail and long-term project planning


• Exceptional skill in coaching, developing, training, supervising, and evaluating employees


• Ability to effectively task and oversee vendors and negotiate contracts

Preferred Qualifications

• Strong familiarity with and understanding of event management


• Extensive experience in a non-profit organization and association environment

 Special Conditions and Work Environment

• Travel will be required based on job responsibilities


• Work takes place primarily in an office environment


• Light lifting, bending, and reaching may be required


• This is a grant funded position for which continuation funding will be sought

Highlights of Employee Benefits

•  Medical HMO: Free for Employee and Family (Local Employees)


•  Vision: Free for Employee


•  Dental: Offered at a reasonable rate for Employee and Family


•  403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume

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  The IACP only requires you to fill out the skills section and screening questions in the application, along with your resume and cover letter

  
  


• Cover letters must contain the name of the position being applied for as well as the requisition number


• The IACP may consider applicants for positions other than those indicated


• Please note that applications received without the requested information will not be forwarded for review

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.

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