Director, Payroll at Florida Gateway College in Lake City, Florida

Job Description:

SALARY Depends on Qualifications
LOCATION Lake City, FL
JOB TYPE Full-time
JOB NUMBER 202300041
DIVISION Human Resources
OPENING DATE 04/01/2024

Description
This position is a key administrative position responsible for the full cycle payroll management and execution of the College’s payroll. This position is responsible for all aspects of the College’s payroll functions for full-time, part-time, adjuncts and student workers. This position requires independent planning, coordinating and completing assignments under strict timelines. This position is responsible for ensuring data integrity and proper internal accounting controls. The position processes highly involved and detailed personnel records and forms.

Examples of Duties
(Note: The following examples of work as listed in this job description are not necessarily descriptive of any one position in the classification. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Oversees preparing salary/wage payroll checks on all employees. Including the necessary pre-audit and edit checks to ensure the payroll reports are properly completed and payrolls are processed in accordance with the established guidelines.
• Supervises the support staff assigned to the office in a manner which creates an efficient/timely production of Payroll.
• Responsible for the entering of data into the computerized payroll file.
• Responsible for the timely, accurate, verification and completion of year-to-date, quarterly and FICA deductions.
• Responsible for insuring federal, state tax, and other reports are filed according to the deadline.
• Coordinates with Human Resources Department and Technology to ensure accurate input of payroll  information.
• Responsible for scheduling of lead time for payroll processing.
• Ensures the timely distribution of College payroll.
• Responsible for the balancing and reporting of monthly retirement contributions.
• Responsible for wage verification and reporting of unemployment compensation.
• Assist in the for preparation of annual ACA documents, as needed
• Assists Executive Director with the administration of the College’s Tax-Sheltered Annuity Program.
  (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Minimum Qualifications
KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of payroll administration, including federal and state regulations, FLSA, and employer benefits for a large employee base. Thorough knowledge of generally accepted accounting principles and payroll administration guide. Proficiency in accounting systems software, experience with deadlines, records reporting requirements and knowledge of MS Word and Excel. Excellent organizational skills and initiative to improve processes. Attention to detail is a must. Must possess strong interpersonal skills in the areas of motivating and developing employees. Ability to interpret complex reports and schedules. Ability to work under pressure.

EDUCATION AND EXPERIENCE:
Bachelor’s Degree in appropriate area preferred. Experience in payroll management processing. Experience in payroll processing for higher education institute and/or FRS agency preferred. Experience in a public or government organization preferred.

ESSENTIAL PHYSICAL SKILLS:
Acceptable eyesight (with or without correction).
Acceptable hearing (with or without hearing aid).
Ability to communicate effective both orally and in writing.
Use of fingers.

ENVIRONMENTAL CONDITIONS:
Works primarily in an office and classroom environment.
(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Supplemental Information
Florida Gateway College does not discriminate in education or employment related decisions on the basis of race, color, ethnicity, national origin, gender, religion, disability, age, marital status, genetic information, sexual orientation, pregnancy, or any other legally protected status in accordance with the law.