Office Manager at OHM Advisors in Nashville, Tennessee

Job Description:

Hiring in Nashville, Tennessee.


What You'll Contribute to OHM Advisors


We are seeking an exceptionally collaborative Office Manager with a high level of emotional intelligence to join our Nashville team overseeing our Tennessee locations. This role demands a unique blend of business acumen, technical aptitude, and outstanding organizational skills. This individual will play a central role in cultivating a positive workplace while efficiently managing office operations.


Your Primary Focus



Office and Facilities Management:

• Oversee all aspects of office and facilities management, including space planning, maintenance, cleaning, equipment maintenance, and security.
• Cultivate strong relationships with vendors and negotiate office supplies, equipment, and services contracts.
• Develop and monitor budgets for facilities maintenance, office moves, renovations, and improvements.
• Oversee management of office calendars, scheduling, appointments, and events.

Support Role Management:

• Supervise and support administrative staff, fostering a collaborative and supportive team environment.
• Organize and delegate tasks effectively and with cost efficiency, ensuring seamless support functions within the engineering office.
• Conduct regular check-ins with managers and internal stakeholders, offer objective inputs, and facilitate clarifications.
• Champion a culture of collaboration, empathy, and inclusivity that aligns with the organization's values and goals, and regional focus.
• Plan and execute various training events and other activities.
• Understand and address the diverse needs and perspectives of team members.

Budget Management:

• Organize and monitor budget reports for office operations, facilities, and culture development initiatives with a keen eye for financial stewardship.
• Track expenditures, identify variances, and implement strategic adjustments as directed to optimize resource allocation.
• Working with regional leadership and corporate representatives, prepare comprehensive financial and production reports to support informed decision-making and budget-planning processes.

Business Acumen and Strategic Planning:

• Utilize strong industry business acumen to identify process improvements and operational enhancement opportunities.
• Communicate data and trends to foster understanding and acceptance of strategic planning efforts within a multi-disciplined firm.
• Collaborate closely with area leaders and senior management to align office operations and support systems with broader organizational objectives.

What You'll Need to Succeed

• Bachelor's degree in Business Administration, Organizational Psychology, or a related field. Within industry, work experience may be substituted on a year-for-year basis for the required education.
• Minimum 2 years of practical work experience with increasing responsibilities. Additional years required in lieu of advanced education requirements.
• Proven track record of success in office management and support roles within technical environments.
• Exceptional interpersonal skills and a demonstrated ability to navigate complex dynamics.
• Strong leadership capabilities, fostering collaboration, and building cohesive teams.
• Proficiency in the MS Office suite, including advanced Excel skills for financial analysis and reporting, advanced Word competency for correspondence and proposal support, and advanced PowerPoint skills for training and presentations.
• Impeccable communication skills, with insights to empathetically engage with stakeholders at all levels. Specifically, this role will interface with finance, marketing and human resources.
• Detail-oriented with a proactive approach to problem-solving and decision-making.
• A positive attitude, resilience, and a genuine passion for fostering a thriving workplace culture.

Come work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities , our diverse, 650+ member team works collaboratively across multiple service areas including architecture, engineering, planning, surveying, and construction engineering to create better places for people. We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward-advancing the whole community today and well into the future.


Your Team

As a trusted member of OHM Advisors' Tennessee Group, you will join a team that plays a crucial role in the seamless operation of our offices, serving as the backbone of our day-to-day activities. This team also plays a pivotal role in fostering a positive and curious work environment utilizing a unique blend of communication, business acumen, technical aptitude, and exceptional organizational skills.


Growth at OHM Advisors

Advancement isn't just for our clients. We're committed to moving our team forward, too. At OHM Advisors, you'll enjoy challenging, meaningful work at a growing company creating innovative solutions for forward-thinking clients. But there's not just cool work on big projects. You'll be empowered to create your own career path in a culture that supports your individual professional development goals and encourages your pursuits through continued opportunities for growth. Read about some of our opportunities for career growth and enrichment on our website.


OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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