Dean's Office Coordinator (HR Title: Coordinator 2) at Southern Methodist University Inc in Dallas, Texas

Job Description:

Description



Hourly Range:


$26.67 per hour - $29.23 per hour


About SMU


SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.


Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.


About the Department:


SMU's Bobby B. Lyle School of Engineering, founded in 1925, is one of the oldest engineering schools in the Southwest. The school offers eight undergraduate and 29 graduate programs, including master's and doctoral degrees, through the departments of Civil and Environmental Engineering; Computer Science; Electrical and Computer Engineering; Mechanical Engineering; and Operations Research and Engineering Management. Lyle students participate in programs in the unique Deason Innovation Gym, providing the tools and space to work on immersion design projects and competitions to accelerate leadership development and the framework for innovation; the Hart Center for Engineering Leadership, helping students develop nontechnical skills to prepare them for leadership in diverse technical fields; the Caruth Institute for Engineering Education, developing new methodologies for incorporating engineering education into K-12 schools; and the Hunter and Stephanie Hunt Institute for Engineering and Humanity, combining technological innovation with business expertise to address global poverty.


About the Position:


This role is an on-campus, in-person position.


Reporting to the Executive Assistant to the Lyle School of Engineering Dean, the Dean's Office Coordinator will assist the members of the Dean's Office in all aspects of day-to-day operations. The coordinator is the first point of contact for the Dean's Office and is the face of daily operations for the suite. This individual will prepare spaces and offices under the purview of the Dean for meetings and events, and be responsible for the answering the main Lyle Dean's Office telephone and email inquiries. They may occasionally process invoices and request on behalf of the Dean and may be called upon to take minutes at meetings of the faculty and staff. Coordinates special projects as assigned by the Executive Assistant to the Lyle School of Engineering Dean and other Executive Assistants in Dean's Office in support of the school and the Dean.


Essential Functions:

• Supports the Executive Assistant to the Dean in daily office operations, including answering telephones, responding to email requests, drafting correspondence, directing visitors to the suite, and professionally managing the front desk. Maintains a bright and positive attitude to all visitors and guests of the Dean's suite, reflecting professionally on the school and the office of the Dean.
  
  


• Organizes and maintains expense reports, travel arrangements, payment requests, and other logistical elements on behalf of the Executive Assistant to the Dean.
  
  


• Assists the Executive Assistant to the Dean and members of the Dean's Office with meetings and special projects as needed. Is called upon to take meeting minutes and helps to set up/tear down special events.
  
  


• Other special projects as assigned by the Executive Assistant to the Dean or the Dean of the Engineering School.
  
  


• Occasional evening/weekend hours will be required for special events.
  
  

Qualifications



Education and Experience:


An Associate's degree is required. A Bachelor's degree is preferred.


A minimum of four years of experience is required. Experience providing proactive administrative support for school leadership is preferred.


Knowledge, Skills and Abilities:


Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.


Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.


Candidate must demonstrate critical thinking, diplomacy and confidentiality.


Candidate proficiency in Microsoft Office suite, specifically experience with excel, is preferred.


Candidate ability to use Planon space reservation software (STABLE) and/or other space reservation software is preferred.


Physical and Environmental Demands:

• Sit for long periods of time


• Reach above shoulders


• Handle objects (dexterity)


• Push/pull

Deadline to Apply:


This position is open until filled.


EEO Statement:


SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.


Benefits:


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.


SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.


The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits. Apply Now