Job Description:
Office Manager/Coordinator The office manager/coordinator performs numerous administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities include:
Answer/route phone calls.
Support Executive Director administratively.
All data entry- donations, input of reports to NHPCO
Accounts receivable/payable
Banking, investment tracking, credit card processing
Run payroll, taxes.
Generate financial reports for Board and ED
Print donors thank you's (Annual Report, Memorial Tree, Memorials etc)
Order supplies for office and clinical team.
Manage design changes on company website.
Creates layout, prints and sends Newsletters throughout the year.
Designs layout of Annual Report and donor lists
Generate labels for monthly newsletter.
Sends Family Evaluation of Hospice Care, create quarterly report.
HR function of creating employee HR files, completes background checks on new staff & volunteers.
Manages vacation time for employees.
Pick up mail at the post office daily.
Other duties as assigned.
Skills and Qualifications - Strong written, verbal, organizational and time management skills
Great customer service and people skills
Friendly, dynamic, service-oriented
Keen attention to detail
Problem solving and basic troubleshooting skills.
Proficiency with common word processing, spreadsheet software, AP/AR knowledge
Comfortable wearing multiple hats in a day.
A great culture fit embracing our non-profit roots.
Benefits - This is a full-time benefited position including medical, dental, PTO and retirement plan.
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