Manager or Senior Manager of Academic Budget & Financial Operations at Wellesley College in Wellesley, Massachusetts

Job Description:

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).




Job Posting Title

Manager or Senior Manager of Academic Budget & Financial Operations



Job Description Summary

Admin Exempt



Job Description

The Manager or Senior Manager of Academic Budget and Financial Operations plays a critical role in managing the $124M budget of the college's academic division and assisting and advising the Provost and Deans by providing information and analysis to facilitate decision-making. The Manager or Senior Manager is primarily responsible for budget development and oversight of all Provost's Office funds and works closely and collaboratively with department chairs and administrators in doing the same. The Manager or Senior Manager also acts as a trusted and critical liaison between the Provost's Office, academic departments and the Office of Finance and Administration. This position is also responsible, along with other members of the Provost's Office team, for ensuring optimal and appropriate use of over 200 gift funds supporting the academic mission of the college.



Primary Position Responsibilities:

• Informs and supports the work of the Provost's Office on all budgetary and financial matters. Assists academic cost center managers with budget questions and advises on college and Provost's Office policies, procedures and deadlines.


• Collaborates with the Office of Finance and Administration in budget development and year end close processes. Submits the Provost's office budget and capital requests, and represents the academic division during the capital budget process as a member of the Capital Budget Committee.


• Budgets and oversees use of all endowments and gifts under the control of the Provost's Office to advance the academic priorities of the College; acts as primary contact for new gifts in Provost's area. Tracks gift and endowment balances across the academic division, and reviews with Provost and Deans gifts and endowments with accumulated balances.


• Collaborates with the Associate Provost for Faculty Affairs in the implementation of the annual faculty salary process and in the management of the faculty salary pool. Assists the Provost with the annual administrative salary increase process for the academic division.


• Supervises Academic Budget and Financial Operations Administrator.


• Serves as back up in responding to individual tickets in the Provost Finance ticketing system as needed, supporting Academic Budget and Financial Operations Administrator.

Performance Profile:

• The Provost and the Deans receive accurate and timely budget and financial information and sound advice to facilitate decision making.


• The 200+ funds and endowments in the Provost's Office are managed to provide optimal support to the academic program.


• The Budget Office is provided with accurate and detailed information regarding the academic division of the College.


• The Provost's Office provides responsive and accurate service to academic departments and administrative departments in the academic division. Academic cost center managers turn to this position for advice and assistance on budgetary and financial matters.

Supervises:

• Academic Budget and Financial Operations Administrator

Education Required:

• Bachelor's degree required

Experience Required:

• Minimum of five years' experience in a role working directly with budgets and financial data. Accounting or finance background in a higher education environment with restricted gift funding strongly preferred.

Skills and Abilities Required:

• Ability to navigate, communicate and develop complex budgets


• Ability to problem solve and develop new ideas and procedures


• Proficiency in Excel and ability to learn new software/systems


• Knowledge of Workday or other similar financial systems


• Strong interpersonal and communication skills; collaborative working style


• Willingness to engage in transactional work


• Attention to detail

Company Description



Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages with regularly scheduled increases, ensuring your dedication is recognized and rewarded.


• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, retiree benefits and life insurance, disability coverage, and more to safeguard your health and that of your loved ones.


• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are easily accessible via the MBTA commuter rail


• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.


• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403B plan for eligible employees


• Work/Life and Wellness: A hybrid work environment (additional details will be provided during the interview process for select positions), care coordination through Wellthy, Pet Insurance, discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.


• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for promotion within our supportive environment.


• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.


• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!



Worker Sub-Type

Administrative



Time Type

Full time



EEO Statement


At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.




Wellesley College is an Equal Opportunity Employer,
committed to the diversity of the college community and the curriculum
. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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