Project Coordinator (HR Title: Construction Project Coordinator) at Southern Methodist University Inc in Dallas, Texas

Job Description:

Description



Salary Range:



Salary commensurate with experience and qualifications



About SMU



SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.


SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.


SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.


Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.


SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.



About the Position:



This role is an on-campus, in-person position.


This position is responsible for providing support to the Office of Facilities Planning and Management Project Management Services and Maintenance and Grounds team in the planning, coordination, implementation, and close-out of University construction projects and work orders processed through e-Builder. Works closely with Project Managers, the Director of Project Management Services, Maintenance and Grounds and acts as a liaison with other Facilities staff, campus departments, as well as outside service providers, contractors, and vendors. The sole e-Builder Business Operations Coordinator is responsible for providing services described for all SMU major and minor capital projects, Maintenance and Grounds projects and Property Management projects which averages approximately 380 project per year.



Essential Functions:

• e-Builder platform operational oversight.
  
  
  • Project Coordinator leads the management and development of eBuidler processes taking into account input from the users of the process and confirming the process works for everyone. Project Coordinator would also be responsible for improving eBuilder processes as new ideas and technology becomes available.
  
  
  • Maintain and monitor overall data integrity by actively lead the effort to track all eBuilder data and confirm its accuracy while leading users to keep the system up to date.
  
  
  • Monitor and assist with closeout of commitments and projects.
  
  
  • Lead the effort in developing eBuilder reports based on the needs of the team and leadership. Project Coordination will schedule meetings as needed to define the need and then develop a solution.
  
  
  • eBuilder staff training as needed.
  
  
  
  


• Project Management and M&G support
  
  
  
  
  • Project Coordinator tracks and leads users to keep eBuilder data up to date. Communication is delivered as needed through meetings, emails, reporting and any other effective tools available.
  
  
  • Work with leadership to establish key KPIs. Lead the effort to find out how to track and report on these KPIs via eBuilder, Power BI, PowerPoint, email and any other tool that proves useful in conveying the information.
  
  
  • Leadership of M&G Coordinators helping to maintain and update e-Builder data.
  
  
  • Project documentation and closeout. Lead the effort in determining when projects are ready to be closed out and ushering users through the process to ensure it is as efficient as possible.
  
  
  • New Project Creation, Project Requests and RFQ/RFP management.
  
  
  • Maintain as-built database in SharePoint.
  
  
  
  


• Coordinator will provide assistance to leadership with project creation and management in eBuilder.
  
  

Qualifications



Education and Experience:



Bachelor's degree is required.


A minimum of three (3) years of experience is required. Candidate with extensive e-Builder experience is required.



Knowledge, Skills and Abilities:



Candidate must demonstrate familiarity with a variety of the field's concepts, practices, and procedures. An advanced understanding of project management and/or budgeting software is desired. Candidate must also demonstrate to be able to train others, create processes, organize, track and maintain database integrity.


Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.


Candidate with extensive e-Builder experience is required. Candidate must be proficient in MS Suite (Word, Excel, Project, Outlook, PowerPoint), e-builder, SharePoint, AutoCAD and Power BI.



Physical and Environmental Demands:

• Sit for long periods of time

Deadline to Apply:



Priority consideration may be given to submissions received by April 12, 2024.


This position is open until filled.



EEO Statement:



SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.



Benefits:



SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.


SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.


The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits. Apply Now