Job Description:

08-Apr-2024

Director of Business Operations

Faculty of Arts and Sciences

65521BR

Job Summary

The Director of Business Operations role is a permanent member of the Center’s Senior Staff, and reports to, and works closely alongside, the Executive Director to ensure the smooth and effective management of the ELSCE. The Center is an Interfaculty Initiative with new and developing partnerships within the Harvard environment, and this role supports the Executive Director and Faculty Director with the administrative side of arrangements with partners, and both oversees and performs a diverse range of day-to-day and longer-term HR, finance, and other administrative functions.

The Director of Business Operations will execute the below responsibilities with independence and will inform and consult with the Center’s Executive Director on all matters of significant decision-making.

Position Description

• ELSCE Administration: Responsible for running the day-to-day and other routine administrative operations (e.g. Staff Mtg, Anchor Day, Staff Retreat, etc.) of ELSCE; attend appropriate meetings (trainings, Admin Town Hall, SSAL Plus meetings, etc.) to stay informed and share information when relevant with Center colleagues.
• ELSCE Community & Culture: Responsible for overseeing the ELSCE community and ensuring a positive, cohesive, and effective organizational environment conducive to study, collaboration, and collegiality for faculty, fellows, and staff in residence at the Center.
• HR: Oversee and ensure excellence in all operational human resource activity including recruitment, hiring, onboarding, performance management, compensation-setting and internal equity, employee relations, and training and development. Directly perform most core HR functions. Support Faculty Director and Executive Director with workforce planning. Support other hiring managers with all HR matters. Serve as a source of policy information; liaise with relevant University colleagues.
• Finance: Oversee and ensure excellence in all operational financial activity including budgeting, forecasting, planning, monitoring, financial analysis, compliance, and internal systems/infrastructure for a funding profile that includes current use gifts, internal funds, endowed funds, and sponsored funds. Directly perform some core finance functions. Manage funding arrangements with other Harvard units. Serve as a source of policy information; liaise with relevant University colleagues.
• Supervision: Manage 3 direct reports (or more or less, as needed) including Financial Analyst, Assistant to the Director, and Grants Manager at present.
• Payroll: Manage payroll and all payroll-related transactions, procedures, and arrangements including Add Pays (bonus payments, late reimbursements, commuting reimbursements, etc.), and salary increases for all Center constituents including staff, fellows, temp/LHTs, academic staff, RAs, contingent workers. Manage funding arrangements for affiliated faculty (at FAS and other schools).
• Fellowships: Manage/process academic appointments for Fellows in close communication with the Assistant Director of Fellowships & Programming including determining appointment type, visa sponsorship, and stipends. Work in collaboration with the FAS Office of Faculty Affairs and GSAS on appointments and related inquiries. Appointment types include Fellow, TF/TA, Associate, Visiting Scholar, Postdoctoral, Research Associate, etc.
• Office Operations: Oversee general office management. Determine needs and priorities for facilities management, IT services, and other shared operational resources (e.g. Officely, Monday.com, etc.). Work closely with Assistant Director of Fellowships & Programming on fellow office assignments. Serve as Authorized Requestor for IT and Telecom needs.
• Systems/infrastructure: Develop, implement, and evaluate organizational services, policies, practices, and systems (including information systems and other online platforms) to increase organizational effectiveness.
• Handle special projects for Faculty Director and Executive Director, and performs all other duties as required.

Basic Qualifications

Minimum of 5-7 years of progressively responsible, adaptive management and supervisory experience in academia or an academic organization. Experience working in higher education, specifically with faculty members required. Experience with direct supervision of staff.

BA/BS or equivalent experience required.

Additional Qualifications and Skills

Fluency with Harvard systems, policies, and procedures.

Experience with sponsored research administration.

Must lead by example, setting a tone of transparency, integrity, and service; generate positive energy in the organization. Ability to establish and promote good working relationships with colleagues, faculty, administrators, students, and vendors.

Knowledge of the academic environment and appreciation for the roles of faculty, research staff and students. Extensive experience in administration, HR, financial analysis and reporting, strategic planning, organizational design, and general management.

Strong consensus-building skills; sound judgment and diplomacy; proven capacity to work independently and as a team leader. Must be highly organized, detail-oriented, and have strong interpersonal and communication skills. Must be flexible and possess the ability to handle multiple tasks accurately under deadline pressure. Proven ability working in a complex organization and making informed decisions in the context of strategic organizational goals and policies. Must have ability to handle confidential materials with discretion.

Must be a professional, proactive, creative, collaborative, and conscientious individual. Should have ability to think strategically and conceptually, and ability to work collaboratively across all levels of an organization.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal offers will be made by FAS HR.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

361058 Administrative Manager

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

058

Department

Edmond & Lily Safra Center for Ethics

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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