Proficient with Microsoft Word, Excel, and PowerPoint
Able to perform a variety of tasks simultaneously while
adhering to deadlines, strong organizational skills and attention to detail
EssentialJobFunctions:
Perform
various administrative assistant duties such as preparation of
correspondence, scheduling meetings and managing related records. Coordinate and process related paperwork
to maintain efficient workflow.
Maintain knowledge of legislative and regulatory
requirements in area of corporate governance as they relate to area of
responsibility.
Schedule, coordinate and communicate with governing
bodies board meetings in accordance with Bank by-laws and established
procedures, as needed.
Prepare for Board meetings, as needed, in
accordance with applicable law and Bank by-laws.
Initiate and follow-through on the preparation of
corporate press releases.
Schedule and coordinate other corporate meetings
and events as they relate to area of responsibility. Responsible for arranging various
employee relations events and communication.
Prepare minutes of meetings working with the Clerk
of the Board and maintain Board member education records.
Assist in obtaining documentation for Corporate
Insurance, Reg O (loans to Executive Officers, Directors, and Other
Insiders of the Bank) compliance, Code of Ethics compliance, and general
auditor requests in preparation for Audit Committee meetings and working
with the Director of Audit.
Manage special projects and/or programs, which
include conducting research, problem solving and making recommendations
for improvement.
Prepare and maintain files and records related to
division. Ensure all documentation
for division is organized according to established procedures. Maintain
procedures manual as applicable to assigned duties.
Prepare and monitor Department operating budget.
Prepare and process department invoices.
Prepare
quarterly Executive Committee Abstracts and Investing Board Report.
Prepare confidential reports and various correspondence proficiently by
utilizing current technology.
Represent
Division as needed by participating in various meetings. Serve as Business
Continuity Committee member representing Administration.
Conduct
department training and maintain necessary records.
Supportive Job Functions:
Perform
related administrative work or special projects as required.