The Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group. Without the support of the Administrative Assistant, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive. Additionally, they will prioritize their day to productively support team members.
Responsibilities:
Manage all aspects of the candidate onboarding process and compliance including initiation, candidate follow-up, and tracking
Verify and complete Form I-9s, when applicable
Maintain all confidential information for candidates, including Form I-9 documentation
Assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
Provide any requested reporting for managers within the office
Accurately post to job boards
Assist with completing unemployment claims
Assist with database clean-up projects to ensure all contact, candidate, and company profiles are current
Cross-train and serve as back-up for other administrative office roles, as needed
Act as a liaison for production teams by communicating change of process and policy updates, as well as facilitating new initiatives driven by various corporate departments
Type and word-process various documents and electronic information
Assist with front desk coverage, as needed
Answer and transfer inbound calls in timely manner, ensuring short on-hold times
Meet and greet all office visitors in a professional and positive manner
Coordinate group meetings; provide support for any necessary detail - scheduling, booking conference rooms, food catering, transportation, materials
Coordinate interview rooms and testing computers to ensure short wait times
Coordinate any additional meetings within the office, as needed
Regularly meet with Vertical Administrative Manager and supported Branch Manager(s) for any new policies, updates, or changes to any internal process
Maintain a clean office environment by partnering with housekeeping, taking personal initiative, or developing a plan with the local teams
Assist with candidate care initiatives, including birthday & anniversary cards and recognition weeks (Payroll Week, Admin Day, etc.)
Assist with internal culture projects as instructed by the Office Manager or VAM
Knowledge, Skills, Education
Four-year degree or equivalent
Professional oral and written communication skills