Our client, a leading financial services firm in Midtown Manhattan, is seeking a long-term temp Administrative Assistant to support a team of professionals in their Credit-ICS Business. The number of professionals will vary, but it is likely this person will support 1-2 MDs, 1-2 VPs, and assist in covering various analysts/associates. This role starts on 4/22, and this is an open ended- temp contract. Must have experience supporting a team of professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This roe is fully onsite, Monday - Friday. The standard daily hours are 8:45am-5:15 or 5:30pm (with flex for OT as needed, if things come up after hours, especially travel-related, you will need to respond). Hourly pay rate is $43-52/hr DOE.
Responsibilities: The Administrative Assistant role entails providing support to a team. The responsibilities include-
Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Answering calls
Acting as back-up support for other senior professionals
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
Completion of detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Maintaining and organizing files
Monitoring and maintaining office equipment and inventory supplies
Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
Coordinate and drive various culture initiatives
Qualifications: Our client seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate must have-
3+ years of administrative assistant experience supporting a team of 3 or more
Strong communication skills; high EQ
Highly organized with strong attention to detail
Ability to multi-task and prioritize competing tasks and deadlines
Perform duties with the highest level of confidentiality and integrity
Experience with coordinating travel arrangements
An autonomous worker with strong follow-through skills
Ability to build relationships with key players and management
Creative thinker
Extensive experience with Microsoft Office Suite
Familiarity with Concur is preferred
Degree preferred, but not required if the relevant experience is there
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .