SR. ADMINISTRATIVE COORDINATOR - Environmental and Safety at Southwest Research Institute in San Antonio, Texas

Job Description:

Who We Are:


Environmental and Safety Systems (ESS) Department is responsible for the implementation and improvement of environmental and safety programs across the Institute.


Objectives of this Role:

• Serve as receptionist for the Environmental and Safety Department workplace, promptly greeting and directing visitors to staff, answering and transferring phone calls and emails, and sorting and delivering mail.


• Provide general administrative support for the department to include filing, coordinating meetings and schedules, and maintaining department equipment, supplies, and shared workspaces.


• Provide tracking and monthly reports on behalf of the department as part of regular reporting to executive management.


• Maintain the SwRI personal protective equipment (PPE) programs such as safety shoes and prescription safety glasses.


• Provide administrative support, resolve complex administrative issues, and handle diverse routine and non-routine tasks with minimal supervision.


• Review and edit documents for organization and structure; manage files and folders and perform record keeping.

Daily and Monthly Responsibilities:

• Monitor and track all injuries (Excel spreadsheet) for OSHA reporting to ensure Institute and regulatory reporting is met.


• Assist and provide guidance to Institute staff on the Incident Reporting System.


• Respond to potential client questionnaires and manage the 3rd-party safety auditing companies in support of SwRI projects.


• Provide support for meetings including scheduling, managing meeting invites, taking meeting minutes, disseminating meeting agendas/minutes and updating the appropriate online home pages.


• Assist with coordination of various Safety/Environmental Events on the SwRI Campus.


• Initiate and process Non-labor Transfer of invoices for hazardous waste shipments.


• Maintain databases and information systems to support radiation safety, laser safety, industrial safety and environmental management.


• Initiate and process purchase requisitions, check requests, and various other internal Institute forms to satisfy internal procedures and requirements.

Requirements:

• Requires a high school diploma or equivalent. Administrative and clerical courses or Associates degree is preferred.


• 10 years: Proficiency with all MSOffice Suite products, Adobe Acrobat.


• 6 years: Proficiency in use of office equipment such as copiers/scanners and multi-line phone systems.


• 6 years: Ability to communicate effectively and interact well with a diverse group including all levels of internal management, staff, and clients.


• 6 years: Must be highly organized with a meticulous attention to detail while multitasking.


• A valid/clear driver's license is required.

Special Requirements:




Job Locations: San Antonio, Texas


For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

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