Responsible for coordinating the administrative duties for the site, including but not limited to assisting with hiring and orientation, tracking/ordering office supplies, preparing various communications, maintaining various reports, processing payroll, and receiving and verifying invoices.
KEY RESPONSIBILITES:
Maintain various spreadsheets and reports in support of Operations
Maintain Contractor insurance records and vendor files
Maintain, organize, and request various office supplies
Perform various clerical duties, including memo's, notices, newsletters, employee communications and various reports
Work closely with Corporate Human Resources & Corporate Payroll on all payroll and benefits & human resources related issues
Ensure all changes to payroll are processed correctly
Maintain various employee trackers regarding vacations, attendance, and training
Coordinate the orientation of new employees
Organize and support various employee and site functions such as employee gatherings, meals, appreciation programs, as well as support charitable initiatives
Answers the phone and greeting visitors. Collecting and distributing the mail
Assists with unemployment claims
Prepares meeting documents, presentations, and conference rooms
Performs other duties and assumes other responsibilities as may be assigned by Management
Requirements Education & Certificates High School Diploma and three years of related experience.
Technical Skills & Experience
Minimum three years' experience in administration and/or office management, manufacturing experience considered and asset
Strong Microsoft Office and computer skills and technical aptitude
Experience in Infoflow, will be considered an asset
COMPETENCIES:
Attention to detail is a significant skill set required for this position
Excellent communication skills, both written and verbal, are required
Strong Microsoft Office and computer skills expected
KEY RELATIONSHIPS:
While reporting to the Plant Manager, the Plant Administrator will support the site management team as directed by the Plant Manager. This includes but is not limited to the Production Manager, Quality Assurance Manager, EHS Coordinator and Human Resources.
WORKING CONDITIONS:
Nearly always work indoors in corporate office environment with long periods of sitting
Employee may experience progressive degrees of changing factors in the work process (changing work priorities, deadlines, accuracy, quotas, conflicting demands)
Employee may be exposed to a minimal level of hazards in the work environment, such as chemicals, commercial products, exposure to potential toxins, moving machinery, repetitive motion, excessive noise, powered industrial vehicle fork/reach/ bucket lift/other
Employee may be required to perform a minimal level of specific tasks such as lifting up to 20 lbs
Employee will be required to wear protective eyewear, appropriate gloves, hearing protection, safety shoes, and/or other when entering the manufacturing area