Project Coordinator - Remote at Vector Security, Inc. in Gainesville, Virginia

Job Description:

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Project Coordinator!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.

Location:  Remote US/USA

Summary:

As a Project Coordinator, you will become a member of the Project Team(s) as assigned, providing support to Project Manager(s), peers, and Project Team(s).  The Project Coordinator will also be responsible for facilitating project execution plans by completing tasks and other duties as assigned by Project Manager or Install Department Managers. The Project Coordinator provides expanded visibility to the Project Manager of the day-to-day activities of active installation projects.

What You'll Do:

• 
  Project Preparation:
  
  
  • Assemble and ship installation packets; including, but not limited to the following: site survey documents, installation guidelines, wiring diagrams, site layouts, labor contract, sign off sheets, user training guides.
  
  
  • Frequency of compiling installation packets will be directly correlated to the project installations. 
  
  
  • Submit equipment order requests as directed by the PM.
  
  
  • Follow-up with the Field Resources on receipt of installation contracts, equipment, installation packets, email communications, and other items required prior to start of physical installation.
  
  
  • Gather and update project status information in D365,
  
  
  • Coordinate with Account Liaisons or National Account Managers for additional information.
  
  
  • Create work orders and/or survey forms for Field Resources and send those packets with complete information.
  
  
  • Review the project tasks as related to key milestones and seek inputs from Sr. Project Coordinators/Project Managers for any task conflicts.
  
  
  • Order equipment and follow up with purchasing if there are any back orders or missing tracking information.
  
  
  
  


• 
  Scheduling:
  
  
  
  • Create the work orders for Field Resources.
  
  
  • Update notes project or survey related request tasks in D365.
  
  
  • Create bookings to assign techs for each project.
  
  
  • Coordinate schedules between Field Resources and Designated Project Contact (i.e. Customer, GC, or Other)
  
  
  • Confirm technicians are onsite or if reschedule is needed.
  
  
  
  


• 
  Communicate & Follow-Up:
  
  
  
  • Channel communications effectively at all levels between multiple groups and stakeholders both internal and external to the company.
  
  
  • Contact Field Resources contracted for active projects on a regular basis as established by the Project Manager (PM) to schedule installations and obtain updates.
  
  
  • Communicate the status of projects to stakeholders as required by PM, and identified by the Project Coordinator (PC) as the need arises.
  
  
  • Log all internal and external communications, attempted communications, and other important events for each project must be recorded in real.
  
  
  • Regular keep up with tasks and updating next steps.
  
  
  • Signal risks, problem areas, and recommend solutions.
  
  
  • Accountable to communicate conflicts in workload to PM or other members of install management.
  
  
  
  

What You'll Need:

• High School or Equivalent  Qualifications


• 1-2 Years of Project Coordinator experience - Preferred


• 
  Time Management Skills:
  
  
  
  • Being able to keep the volume of projects, and tracking at different stages to provide information.
  
  
  
  


• Basic Knowledge of Microsoft Office.


• 
  Communication  & Interpersonal Skills:
  
  
  
  • Able to communicate efficiently with internal and external stakeholders and present yourself well.
  
  
  
  

What You'll Get:

In addition to competitive pay, we offer a comprehensive “Total Rewards” package including: 

• Medical, dental, and vision coverage 


• HSA/FSA programs


• Company paid life and AD&D insurance 


• Company paid short- and long-term disability 


• Voluntary benefit products 


• 401k retirement savings plan after just 60 days 


• 7 Company Holidays, plus 2 Floating holidays of your choice 


• Paid Time Off


• Tuition reimbursement 


• Employee Assistance Program (EAP)

About Us:

We are the fourth largest security integrator in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.

Our Values:

• 
  Win as a team. 


• 
  Do the right thing. 


• 
  Make a difference every day. 


• 
  Get it done! 


• 
  Think big. 

If you share these ideals, we'd love to hear from you!

Vector Security is a Drug-Free Workplace 

Vector Security is an Equal Opportunity Employer 

 All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

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