Sr Meeting Planning Specialist - Peripheral Vascular at Medtronic in Plymouth, Minnesota

Job Description:

Careers that Change Lives

Want to join one of the most exciting and dynamic spaces in medical devices? Peripheral Vascular Health is dedicated to the treatment of peripheral arterial and venous diseases. We offer our physician customers a comprehensive suite of products and therapies to treat varying degrees of vascular disease - disorders of the circulatory system outside of the brain and heart.

The Sr. Meeting Planning Specialist is responsible for planning and executing both virtual and in-person Medical Education programs, Physician Relations consultative events, and Clinical Research Investigator meetings from beginning to end. Exceptional attention to detail and the ability to adhere to multiple timelines and deadlines, while working within a collaborative team environment, is essential. The ideal candidate will be experienced in meeting planning, comfortable wearing multiple hats, and highly driven in this fast-paced position.

Are you seeking variety in your day-to-day work... seeking a job that lets you think and strategically plan? If you love the satisfaction of seeing meetings and events successfully come together, know how to prioritize tasks and your time, and have strong customer service skills... then you sound like the perfect addition to the Team!

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

• Plan, coordinate, and execute all aspects of Clinical Research & Medical Science (CRMS) programming, including Medical Education programs, consultative events (scientific advisory boards and think tanks), and investigator meetings from beginning to end.

• Day-to-day organization, oversight, and management of all assigned programs and meetings and other projects

• Interact appropriately with staff, clients, and vendors as necessary in the planning of programs/meetings and other projects

• Respond to all communications from clients, internal staff, and vendors in a timely manner

• Develop and maintain project timelines, internal budgets, ongoing financial reconciliations, progress reports, and responses to requests as required by the scope of the project

• Monitor all contract terms, schedule of deliverables, budgets, forecast expenses, contract-related correspondence for assigned meetings and projects

• Perform all other daily actions with respect to meeting and project organization as directed

• Identify operational challenges and determine how best to work with colleagues and clients to solve the challenges or develop alternative solutions

• Must be available for travel domestically and internationally (approximately 30-40%), some evenings and weekends

• Collaborate with Medical Education and Physician Relations functions to plan critical CRMS programs and meeting

• Provide onsite support of large programs/meetings which includes being the key point of contact at the site (hotel, training facility, congress, etc.), managing the registration for physician/HCP and Medtronic attendees, overseeing overall meeting logistics, and any required follow-up such as budget/expense reconciliation, metrics, and communications to stakeholders

Must Have: Minimum Requirements

• Bachelor's degree and a minimum of 4 years of relevant experience in the meeting planning industry, or advanced degree with a minimum of 2 years relevant experience

Nice to Have

• Experience working in a fast paced, global organization
• Certified Meeting Planner (CMP)
• Cvent knowledge and experience

• Previous experience with an association or membership organization

• Experience planning and monitoring budgets for events

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)

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