Accounts Payable Representative I at United Natural Foods Inc in Providence, Rhode Island

Job Description:

PURPOSE:
Assist in review, audit, and processing of debit and credits received to ensure timely and accurate
payment of invoices to maximize cash discount. Ensure distribution of supporting backup to
suppliers.

JOB RESPONSIBILITIES:

• Open, sort, date stamp incoming mail and match invoices with receivers accurately and
  timely.
• Review trade and expense type invoices to ensure accuracy of vendor number, invoice
  number, purchase order number, general ledger number, invoice amount, and authorized
  signature and back up support. Correct any error noted to ensure accuracy of payment.
• Data input vendor invoices, debit and credit memos manually and in upload daily. Edit
  batches for accuracy and completeness, release approve batches to post to AP.
• Research and resolve issues related to invoicing, prepayment, deductions, adjustments,
  cash discount, and receiving to ensure proper recognition of liability and payment.
• Prepare checks for mailing and overnight delivery.
• Coordinate the flow of deduction support into and out of the department. Process all
  incoming backup support into vendor files for later distribution to supplier.
• Create and print invoice and purchase order coversheets. Prepare accounts payable
  documents for imaging.
• Performs other job duties as required.

QUALIFICATIONS:

EXPERIENCE:

• One year of experience in accounts payable processing
• System Implementation Preferred

KNOWLEDGE:

• Basic understanding of accounting, reconciliations and accounts payable functions
• Additional training in bookkeeping concepts and procedures preferred
• Working knowledge of MS Office Suite

SKILLS/ABILITIES:

• Strong administrative skills including attention to detail, organization
• Ability to communicate well verbally and in writing with internal departments, vendors, and
  customers
• Ability to work well in a team environment and develop relationships with internal
  departments to resolve disputes and outstanding issues quickly
• Self-starter who takes initiative
• Ability to maintain a high degree of confidentiality

The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so
classified may vary within each department and/or location.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

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