Gift Records Manager at Georgia College & State University in milledgeville, Georgia

Job Description:

Job Title: Gift Records Manager
Location: Georgia College & State Univ
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 270254
About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The GCSU Foundation is a 501(c)(3) organization that exists to support the mission, vision, and values of Georgia College & State University. On behalf of the University, the GCSU Foundation provides coordination and implementation of fundraising efforts across campus. The Foundation receives and manages all gifts given to GCSU and upholds the highest standards of fiscal responsibility and investment management. These efforts are conducted in relation to the donors' expressed wishes, as well as the instructional, scholarship and public service pursuits of the University. The Manager of Gift Records is responsible for the successful operations of the Gift Records area of the GCSU Foundation and GCSU Alumni Association and is an integral part of the advancement team. This position works closely with all members of the data, fundraising and financial team.

Responsibilities

Gift Management - 40

Gift, Pledge, Gift in Kind, Stock Gift Accounting: complete all processing relating to pledges, cash, non-cash, matching gifts, payroll deductions, online giving, event software giving, ensuring IRS compliance with recording of donor transactions to reporting to federal and state agencies and banks. Ensuring compliance with IRS, State of Georgia, FASB accounting, GASB accounting, Gift Accounting records, GCSU Foundation, and GCSU laws, regulations, and policies.




Gift Receipting - 10

Production of IRS-compliant gift receipts for gifts as well as fundraising events, ensuring gift receipts adhere to IRS requirements, ensuring adequate documentation supports gift as compared to donor benefit received.




Fund/Project Management - 25

Coordinate New Funds with VP, Asst. VP, Directors of Development, and Donors. Work with GCSU Foundation staff and donors to establish new donor-restricted funds and gift agreements/fund stipulations consistent with GCSU Foundation and its policies and donor intent. Prepare new GCSU Foundation fund and gift agreements beginning with templates and carefully craft these legal documents with VP, Asst. VP, DOD, and Donor agreement.
Prepare and maintain all documentation pertaining to each of the GCSU Foundation fund's fiscal and proprietary authority. Communicate with Advancement Services any modifications to fund fiscal and proprietary officers. Maintenance, production, and timely distribution of accurate
reporting such as donor reports, pledge receivables, merchant services fees.




Fiscal/Data Management - 15

Oversee and maintain integrity for alumni, donor, and fund files, both electronic and physical files used for fundraising, alumni, and GCSU efforts. Coordinate with the Database Manager at GCSU Foundation to work in tandem on following GCSU Foundation policies. Provide backup support for Raiser's Edge database extractions, queries, and reports when the Database manager is unavailable. Reconcile Raiser's Edge CRM system with Financial Edge financial reporting software for all funds and all revenue accounts on a monthly basis.




Supervision - 10

Supervise Gift Records Area: Approve all processing and provide supervision for student worker/graduate assistant in the area, and ensuring accurate processing of all cash and
non-cash gifts and payments, and maintaining integrity of GCSU Foundation and GCSU
Alumni Association donor and alumni database. Resolve complex issues related to processing.

Required Qualifications

Educational Requirements

Bachelor's degree




Required Experience

Minimum Acceptable Qualifications: Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience. OR Possession of a current registration as a Certified Public Accountant, Certified Management Accountant, or a valid License to practice Public Accounting. OR Major in Business or a related field.

Preferred Qualifications

Preferred Educational Qualifications

Preferred Qualifications: Previous experience with Blackbaud's Raiser's Edge strongly preferred.




Preferred Experience

Experience in accounting environment or detailed recordkeeping in a non-profit environment similar to the GCSU Foundation with intricacies and various regulations requiring strict compliance. Experience in detailed reconciliation and problem-solving required. Excellent supervisory skills including frequent training due to student turnover. Customer service orientation. Proficiency with Microsoft Suite (e.g., Word, excel, Outlook, Teams, Access). Previous experience with Blackbaud's Raiser's Edge and Financial Edge (Database and NXT) strongly preferred.

Knowledge, Skills, & Abilities

ABILITIES

Ability to communicate effectively, both orally and in writing.




KNOWLEDGE

Knowledge of finance, accounting, budgeting, and cost control procedures.
Working knowledge of MS Excel spreadsheet software to quantify and illustrate routine financial reports, statements, and/or projections. Knowledge of applicable local, state, and federal regulations, and generally accepted accounting principles.
Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of computerized information systems used in financial and/or accounting applications.
Knowledge of accepted accounting principles and gift processing procedures. General knowledge of HR policies.




SKILLS

Must possess outstanding ability in written and verbal communication skills, able to respond to questions from multiple parties external and internal (GCSU), present information properly and effectively. Analytical and problem-solving skills and acute attention to detail. Must possess strong skills in managing multiple competing priorities with expedited turn-around time.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This position does not require a purchasing card (P-Card).
This position will not travel
This position requires security clearance.

Background Check

• Criminal Background Check


• Education Verification

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