Administrative Coordinator at University of South Carolina in Columbia, South Carolina

Job Description:

Logo:

Posting Number:

STA00307PO24

Job Family:

Business Operations

Job Function:

Business Operations

USC Market Title:

Business Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/132262

Job Level:

P0 - Professional

Business Title (Internal Title):

Administrative Coordinator

Campus:

School of Medicine Columbia

Work County:

Richland

College/Division:

School of Medicine Columbia

Department:

SOMC Translational and Clinical Science

State Pay Band:

5

Approved Starting Salary:

$45,133

Advertised Salary Range:

$45,133 - $67,699

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Other Professional

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

Under general supervision, manages administrative, business, and/or support activities within the School of Medicine, Office of Research/Research Center for Transforming Health. Performs complex administrative, business management, and programmatic support activities including activities related to grant and contract management, procurement, supply services, travel, program support, and auxiliary services. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Minimum Qualifications:

Bachelor's degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications:

Bachelor's degree and 4 years related experience in business management, public administration, or administrative services; or equivalency.

Knowledge/Skills/Abilities:

Knowledge of or ability to learn governmental fiscal and personnel procedures, practices and policies. Knowledge of office practices, procedures, and equipment. Ability to coordinate diverse administrative/management functions. Ability to establish effective working relationships and communicate effectively. Ability to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Job Duty:

Performs activities related to fiscal management, procurement, supply services, travel, and auxiliary services. Obtains and maintains purchasing and travel card to support and complete these duties. Assists the Grant Administrator with post award grants accounting, including, requisitions and purchase order, retro forms, drafting memos, account fund changes, and tracking and reminders. Assists with contracts including invoicing, and account fund changes. Assists with grant budget tracking, consults with PIs regarding the availability of funds and the preparation of funding requests.

Essential Function:

Yes

Percentage of Time:

45

Job Duty:

Coordinates administrative, business management, and/or support activities for the unit. Serves as the office HR liaison coordinating with the SOMC HR Office to coordinate personnel activities. Organizes HR documentation and new hire interviews/onboarding. Serves as the PeopleSoft Time and Labor System facilitator. Serves as the office's IT and facilities liaison. Assists with program logistics, including event planning, coordinating presenters and application/grant reviewers. Assists with project tracking and timelines and scheduling for programs, collaborative projects, and grant/project consultations.

Essential Function:

Yes

Percentage of Time:

40

Job Duty:

Assists in managing and updating the research office database. Enters contact information of investigators, collaborators, partners, mentors, coordinators, and center program learners. Manages and disseminates the research newsletter, the coordination and dissemination of the annual report, and website updates as needed.

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Performs other duties as assigned.

Essential Function:

No

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

04/11/2024

Job Close Date:

05/26/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 26, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance


• Retirement Programs


• Paid Tuition


• Dependent Scholarships


• Annual Leave


• Sick Leave


• 13 Paid Holidays (including an extended December holiday)


• Paid Parental Leave


• Professional Development Opportunities

Click
here to learn more about why you should work at USC.
Quicklink for Posting:

https://uscjobs.sc.edu/postings/166787

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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