MOSDOH - Senior Administrative Assistant at A.T. Still University in Mesa, Arizona

Job Description:

MOSDOH - Senior Administrative Assistant




Job Category: Administrative/Clerical

Requisition Number: MOSDO002625

Full Time

St Louis, MO 63104, USASt Louis, MO 63104, USA





Job Details
Description


A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt Senior Administrative Assistant at the St. Louis Dental Center. The position reports to the Vice Dean of MOSDOH. The senior administrative assistant will provide assistance to the Vice Dean of Clinical Education, Operations & Community Partnerships (VDC). They will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in
a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The senior administrative assistant will represent the VDC in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies, and other professionals within the academic community and general public.


Major Job Duties

• Maintaining calendar
  
• Organizing data and reports
  
• Typing
  
• Answering the phone and screening calls
  
• Sorting and prioritizing mail
  
• Scheduling appointments
  
• Making travel arrangements
  
• Ordering office supplies
  
• Processing travel advances, reimbursements, expense reports, etc.
  
• Facilitating contact between faculty, students, administrators, and the VDC
  
• Writing and/or finalizing reports, minutes, and correspondence
  
• Maintaining files, reports, and records
  
• Coordinating meetings - making appropriate reservations and food arrangements, contacting meeting attendees, and
  preparing associated materials
  
• Attending meetings, taking and preparing minutes, and distributing to appropriate personnel
  

Job Responsibilities

• Managing the VDC's office
  
• Assisting the VDC with preparation for meetings, presentations
  
• Coordinating calendars for the VDC and MOSDOH calendar
  
• Preparing all travel arrangements, leave forms, and travel reimbursements for the VDC
  
• Coordinating/managing assigned projects and initiatives
  
• Maintaining agenda and minutes for COPC, Faculty Calibration, CCU, and SCU Director meetings
  
• Conducting faculty chart audits and providing reports
  
• Maintaining Incident Reports
  
• Other duties as assigned
  

Skills/Requirements

• A bachelor's degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired.
• Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
• Knowledgeable of Google email functions, electronic calendars, and Internet search engines
• Effective time management skills
• Writing, proofing, and editing abilities
• Professional office and phone etiquette
• Team player, willing to work independently and closely with others
• Be of even temperament
• Especially be willing to treat students, staff, and faculty collegially.
• Able to juggle several projects while meeting deadlines with strong prioritization abilities
• Must represent ATSU in a highly professional manner, both internally and externally

Overtime may be required on occasion.

ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits.


Qualifications

Skills
Required Team Player Intermediate


Multitasking Intermediate


Editing Intermediate


Organizing Intermediate


Interpersonal Intermediate


Oral Communication Intermediate


Written Communication Intermediate


Microsoft Office Intermediate






Behaviors
Required Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well



:


Motivations



:


Education

Preferred
Bachelors or better.



Experience
Required 2-3 years: Project/program management experience


2-3 years: Secretarial/office management experience and proven track record in a highly productive professional setting


Preferred 2-3 years: Experience in a university or health care professional institution is helpful





Licenses & Certifications







To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=28367c69-d7a0-4bb5-a86f-8d3993e155e0



















Copyright ©2024 Jobelephant.com Inc. All rights reserved.



Posted by the FREE value-added recruitment advertising agency



jeid-b7e2b3e0902a884d9c5f42874467e595 Apply Now