Review and approve the processing of multi-union, multi-state craft, and non-union staff payroll.
Complete and submit weekly and non-weekly payroll filings including payroll taxes, unemployment taxes, and voluntary/involuntary deductions.
Approve onboarding enrollments and changes in the human resource management system (HRMS), Arcoro.
Perform complex reconciliations for payroll accounts to ensure completeness and accuracy.
Follow proper governance of payroll data, time and attendance, recordkeeping, and internal controls.
2. Maintain and administer union related compensation and benefits.
Collect, review, and interpret collective bargaining agreements and wage rate changes, communicating with union representatives, as necessary.
Approve the creation and entry of new union/local/classes in enterprise resource planning (ERP) system, Sage.
Audit and approve union fringe remittance reports.
3. Oversee payroll related compliance.
Support job-specific reporting including equal employment opportunity (EEO), controlled insurance programs (CIP), prevailing wages, and certified payroll.
Stay informed about federal, state, and local payroll taxes, ensuring compliance in all payroll processes.
Assist internal and external auditors during the audit process by providing necessary documents and reports.
4. Provide payroll support.
Respond to time entry related questions from employees and managers.
Build and nurture strong working relationships with all levels across the organization, union representatives, third-party vendors, and external partners to resolve issues and drive process improvements.
Demonstrate strong communication skills, ensuring customer satisfaction.
5. Process improvement and technology implementations.
Provide payroll reports, metrics, and assigned management reports.
Become a subject matter expert on payroll systems including Sage 300 CRE, Aatrix, hh2, LCP Tracker, and Arcoro.
Assist with testing new payroll earnings, deductions, accruals, and other programs in a test environment.
Continuously evaluate, improve, and maintain existing work processes to ensure the most effective use of resources and drive operational excellence.
Evaluate and optimize payroll systems and software to streamline processes and improve efficiencies.
Qualifications and Skills:
- Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience.
- Certified Payroll Professional (CPP) designation preferred.
- Minimum of 5 years of experience in payroll management, preferably in a multi-union, multi- state environment.
- Strong understanding of payroll regulations, tax laws, and compliance requirements.
- Proficiency in payroll software and Microsoft Office Suite.
- Intermediate Excel skills required for data analysis and reporting.
- Excellent analytical, problem-solving, and decision-making skills.
- Strong interpersonal and communication skills.
- Ability to work effectively in a fast-paced environment and meet deadlines.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong organizational skills and ability to prioritize tasks effectively.
We are looking for an experienced and detail-oriented Payroll Manager to oversee all aspects of payroll processing and management. The ideal candidate will have a strong understanding of multi-union, multi-state payroll, along with the ability to ensure compliance with all relevant regulations. This role involves overseeing payroll filings, union management, account reconciliation, and maintaining accurate records. The Payroll Manager will also play a key role in building strong relationships across the organization and driving process improvements.
If you meet the qualifications and are interested in leading our payroll team, please submit your resume and cover letter detailing your relevant experience and skills. We look forward to hearing from you!