Executive Assistant to the Vice President, Student Success & Student Life at University of Houston - Downtown in Houston, Texas

Job Description:

This position is 100% on campus

Hourly Rate: $25.48/hr. or higher, commensurate with experience and/or education 

JOB SUMMARY

The Executive Assistant provides administrative and operational support to an Executive Office. The Executive Assistant provides advanced support on highly confidential and sensitive matters and performs a wide range of administrative duties.

DUTIES

• Provides administrative support to the Vice President for Student Success and Student Life


• Answers and responds to phone calls in a polite and professional manner


• Screens incoming correspondence and determines appropriate actions to take


• Maintains comprehensive, organized, and accurate records


• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals


• Generates weekly and monthly giving reports


• Writes and edits emails, drafts memos, prepares preliminary drafts of communications and presentations to include proofreading.


• Manages the VP

MARGINAL DUTIES 

• Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• Supervises student workers 

Delegation of Work: 

• Regularly assigns work to subordinate(s)

Supervision Given: 

• Supervises the work of student and/or temporary employees

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Comprehensive knowledge of general office administrative tasks and procedures

Skills: 

• Strong analytical and problem-solving skills


• Excellent interpersonal skills


• Excellent communication skills, verbal and written

Abilities: 

• Ability to work with confidential or sensitive information


• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location: 

• Works in an office environment 

Physical Demands:

• Work is usually performed in a typical, comfortable interior work environment that does not subject the employee to any unpleasant elements


• May occasionally be required to work in inclement weather conditions


• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks


• Must be able to move up to 101bs

 EEO/AA

Required Education: 

• Bachelor's degree

Required Experience: 

• Minimum of three (3) years of related job experience

 License/Certification:

• Must maintain a valid, current driver's license

PREFERRED QUALIFICATIONS 

• Experience working in higher education

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