Payroll Coordinator at The Segal Company (Eastern States), Inc. in New York, New York

Job Description:

For over 80 years, Segal has been providing employee benefits, retirement plan investment advisory and human resources consulting for multiemployer trust funds, corporations and public sector organizations. Segal is an independent, privately and employee-owned firm. Our independence allows us to provide unbiased consulting services for our clients. Headquartered in New York City, Segal has offices throughout the United States and in Canada. We are a smaller organization that provides a more intense and broader exposure for development purposes within a culture that is highly collegial and team-oriented. You will work with colleagues who are smart, professional, talented and...nice people. We offer a competitive pay and benefits package that includes a defined benefit and matching 401(k) retirement plans.

The Opportunity…

This is an opportunity to join Segal’s Financial Services unit as a Payroll Coordinator.  As a Payroll Coordinator, you will provide essential support to our Payroll department in their day-to-day operations. You will undertake a variety of tasks such as updating employee records, documenting departmental policies and procedures, and entering payroll information.  You will gain valuable insights into procedures such as employee onboarding, training, and payroll processing. 

This position reports to the Payroll Manager and is based in the New York office, offering a flexible hybrid work schedule.

Key responsibilities include but may not be limited to…

• Enter Payroll data quickly and efficiently.


• Collect and process employee personal/billing information in the Payroll system.


• Process payroll forms including direct deposit and W4.


• Respond to employee requests regarding paychecks, documents/forms.


• Pull scheduled reports and distribute to HR stakeholders.


• Payroll mail distribution.


• Create/edit payroll process documentation.


• Assist with Payroll vendor inquiries (ADP).


• Assist with Payroll processing.


• Collecting and verifying time sheets.


• Preparing periodic payroll and other relevant ad-hoc reports.

• High school diploma/GED and/or degree in Accounting or related quantitative discipline preferred.


• Minimum of 2 years relevant experience working in a professional services and/or progressive corporate environment.


• Experience working in a payroll department performing a variety of administrative tasks that includes generating reports, analyzing and quality assuring payroll data, and interacting with employees and others to answer questions or resolve basic payroll issues.  


• Proficiency in relevant financial software and payroll software, such as Microsoft Dynamics 365, Power BI and ADP Vantage; Proficiency in MS Office, with intermediate proficiency in MS-Excel.


• Ability to multi-task, detail oriented, quantitative/math skills, communication (verbal/written) skills, analytical and problem-solving skills.

Diversity, Equity & Inclusion at Segal…

We recognize that individuals bring a broad range of experience and abilities that go beyond the technical requirements of a job. If your experience and qualifications are close to what you see described here, we encourage you to apply. Diversity of employment, skills, and life experience, combined with passion, are key to innovation and excellence. We encourage individuals from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process. Thank you for considering Segal.

About Segal and its Total Rewards Program…

Segal is a privately owned, leading North American employee benefit, human resources, and investment management consulting firm with over 80 years of history providing trusted advice that improves lives. Clients include public and private corporations, multiemployer trust funds, public sector entities, higher education institutions, institutional advisors, among many others.

Segal’s total rewards are part of what makes Segal a special place to work. The current salary range for this position is $50,000 to $60,000 plus opportunity for a discretionary performance bonus based on company profitability and employee performance. In addition, Segal offers a comprehensive suite of benefits to include a non-contributory defined benefit pension plan, matching and discretionary contributions to a 401(k)-profit sharing plan, medical and prescription benefits including contributions to a health savings account for eligible employees, dental benefits, life insurance, disability insurance, an Employee Assistance Program, wellness benefit reimbursements and rewards, and professional credential and tuition reimbursement. Segal also provides comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals.

Please Apply: Segal is the right size, the right organization and…the right move for you!

#LI-Hybrid