Accounts Payable Lead-Remote at Medline Industries, Inc. in Northfield, Illinois

Job Description:

Responsible to assist delivering standardized job training to new A/P Representatives while also serving as back-up during their planned/unplanned absences.

Assist with monthly review and reporting indicative of vendor accounts' condition with a focus towards ensuring no payment delays are experienced while facilitating resolution/escalation to outstanding issues.

Ensure AP representatives are completely trained and adhere to A/P Policies & Guidelines and established SOPs.

Assist with monthly review and reporting indicative of vendor accounts' condition with a focus towards ensuring no payment delays are experienced while facilitating resolution/escalation to outstanding issues.

Individual must be able to act independently as a strong back up to the AP Supervisor and AP Manager.

Monitor and analyze various exception reports with a focus towards process improvement.

• Responsible for verifying the training of all Sr. A/P Representatives and A/P Representatives. Knowledge checks are performed to ensure content is retained by trainee(s).


• Assist with creation and maintenance of training documentation/material of AP Processes in Power Point, training videos, etc. Updated material is uploaded on the AP Secure Team site.


• Facilitate monthly portfolio scrubs with AP Representatives. AP Lead will teach the AP Representative how to organize and present monthly presentations to showcase their portfolio. AP Lead will present measured goals of each Rep to the AP Supervisor.


• Provide feedback to the AP Supervisor that is to be considered on the AP Representative's performance evaluation. Coach and train to ensure team members deliver or surpass job expectations.


• Support AP Representatives to ensure that goals are being met, with vendor calls, escalations, Zendesk, Appian, facilitate 1:1, etc. Ensure that statement reconciliations are completed quarterly by AP Representative and logged.


• Perform month end responsibilities.


• Facilitate vendor change management and invoicing compliance including usage of Zendesk.


• Monitor vendor aged balances and support staff in execution of the Vendor Settlement Process to ensure balances are not aged beyond one year.


• Assist with consolidation and reporting of vendor open liability to Division and propose balances for settlement.


• Manage two-way match exception process/workflow. Partner with division approvers to review and timely resolve discrepancies identified in applicable workflow dashboards.


• Operationalize and leverage the vendor credit risk dashboard and other BI tools to identify and proactively target high risk vendors to prevent credit holds.

Minimum Job Requirements

• Associates degree or 5 - 7 years equivalent work experience in high volume environment and large scale ERP.
• Experience in full invoice life cycle heavily focused on three way match and exception resolution.
• Experience in documenting procedures and internal controls.
• Strong analytical and problem-solving skills, strong excel skills, familiarity of 3-way match reconciliations.
• Excellent organizational skills and ability to prioritize and coordinate workload with high degree of proficiency and accuracy.
• Has demonstrated positive leadership skills and commitment to company objectives.
• Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sounds decisions.
• Working knowledge of SAP including fundamental concepts of OCR, RPA and Workflow.
• Intermediate skill level in Microsoft Windows, Excel, Word and Outlook.

Preferred Job Requirements

• Bachelor's degree
• Knowledge of SAP ERP A/P systems, Python, Zendesk and Appian.
• Management of invoice life cycle in retail, manufacturing or distribution.
• Proficient Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio).

Benefits

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position is $19.55-$32.25 . This salary range is an estimate and the actual salary will vary based on applicant's location, education, experience, skills, and abilities. This role is bonus eligible. Medline will not pay less than the applicable minimum wage or salary threshold.

Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here .

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page.

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