Administrative Assistant - Aventura at University of Miami in Miami, Florida

Job Description:

Current Employees:



If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.


The Department of Medicine, Division of Medical Oncology has an exciting opportunity for a Full-Time Administrative Assistant to work in Sylvester Aventura . The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

• Interact and support the Physician and the ARNP/RN to ensure smooth operation of the medical practice to include arranging treatments, scheduling all tests, appointments, procedures, and assisting with arranging consultations to other depts.
  
  


• Communicate with physicians, nurses, clinical staff, and patients concerning patient care.
  
  


• Obtain prior approvals for office visits and inpatient stays.
  
  


• Schedule patient appointments.
  
  


• Triage patient problems and inquiries to the appropriate physician or nurse.
  
  


• Schedule patient tests and procedures with ancillary services in UMHC and JMH.
  
  


• (Includes lab tests, nuclear medicine studies, x-rays, MRI's, psychosocial, etc.)
  
  


• Coordinate physician contact with home health agencies.
  
  


• Manage and scan all outside records into online system for physicians making sure all information is available on a timely basis before clinic begins.
  
  


• Assists with special projects and events on an ad hoc basis as assigned
  
  


• Perform daily functions in office operations as required
  
  


• Performs other duties as required
  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.





MINIMUM QUALIFICATIONS

• High School Diploma or equivalent
  
  


• Minimum 1 year of relevant experience
  
  


• General knowledge of office procedures and operations
  
  


• Ability to accurately prepare and maintain records, files, reports and correspondence
  
  


• Ability to communicate effectively in both oral and written form
  
  


• Ability to maintain effective interpersonal relationships
  
  


• Ability to process and handle confidential information with discretion
  
  


• Skill in completing assignments accurately and with attention to detail
  
  


• Proficiency in computer software (i.e. Microsoft Office)
  
  

Any appropriate combination of relevant education, experience and/or certifications may be considered.



The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.


UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.


Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



Job Status:

Full time



Employee Type:

Staff



Pay Grade:

H4 Apply Now