Administrative Coordinator ICM Program at University of South Carolina in Columbia, South Carolina

Job Description:

Logo:

Posting Number:

STA00310PO24

Job Family:

Administrative Support

Job Function:

Administrative Services

USC Market Title:

Administrative Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/131920

Job Level:

P1 - Professional

Business Title (Internal Title):

Administrative Coordinator ICM Program

Campus:

School of Medicine Columbia

Work County:

Richland

College/Division:

School of Medicine Columbia

Department:

SOMC Undergraduate Medical Education

State Pay Band:

5

Approved Starting Salary:

$41,258

Advertised Salary Range:

$41,258

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Other Professional

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

Coordinates and manages the the Introduction to Clinical Medicine (ICM) courses by performing various administrative duties related to the development and management of course curriculum. Also assists Assistant Dean for Clinical Learning by managing and maintaining the ICM database and preparing reports. Coordinates Faculty speakers for the ICM program approx. 50-100 a year, makes travel arrangements and expenses for the program. Demonstrate commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Minimum Qualifications:

Bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications:

Bachelor's degree and 2 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. Familiarity with medical terminology beneficial.

Knowledge/Skills/Abilities:

Experience with personal computer utilizing Access, Excel, Word, PowerPoint. Ability to learn new software programs and calendar management. The ability to work with limited supervision and to meet deadlines. Ability to work with a variety of people. Exceptional oral and written communication skills.

Job Duty:

Coordinate and help recruit invited faculty to confirm lectures, arrange reserved parking, and obtain and post updated lecture material. Prepares the syllabus and schedule for each semester and works with the course director for ICM-1 final determination. Serve as an assistant proctor. Obtain and manage attendance at all required lectures. Manage the set-up and assist with grade entry for Blackboard each semester.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Coordinates and manages the IMC-1 small group sessions by recruiting small group facilitators, setting schedules, making rooms assignments and rosters for the small groups sessions. Distributes and collects evaluation forms to the small group facilitators. Coordinate with outside faculty for clinical experiences for M1and M2 students.

Essential Function:

Yes

Percentage of Time:

30

Job Duty:

Responsible to coordinate and prepare the ICM-2 syllabus and schedule for each semester. Coordinate and help recruit invited faculty to confirm lectures, arrange reserved parking, and obtain and post updated lecture material. Assist with recruiting small group facilitators and coordinate the room assignments and roster for small group sessions. Distribute and collect evaluation forms to the small group facilitators. Recruit and coordinate with outside faculty for clinical experiences for M2 students. Serve as an assistant proctor. Obtain and manage attendance at all required lectures. Manage the set-up and assist with grade entry for Blackboard each semester.

Essential Function:

Yes

Percentage of Time:

25

Job Duty:

Responsible to prepare office reports, production of clinical scenarios and set-ups for examination. Assists with the administration of material taught during the "Clinical Foundations" elements of the block curriculum. Other duties as needed

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Performs activities related to fiscal management, procurement, supply services, and auxiliary services for the Clinical Program. Manages the department's purchasing card, ordering (supplies, catering, etc.), for Clinical department and Clinical Skills Center. Supports department in event logistics, to include event venue registration and rental paperwork, event catering logistics, and event task tracking. Responsible for collecting Center mail and distributing to team.

Essential Function:

Yes

Percentage of Time:

15

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

04/12/2024

Job Close Date:

05/27/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 27, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance


• Retirement Programs


• Paid Tuition


• Dependent Scholarships


• Annual Leave


• Sick Leave


• 13 Paid Holidays (including an extended December holiday)


• Paid Parental Leave


• Professional Development Opportunities

Click
here to learn more about why you should work at USC.
Quicklink for Posting:

https://uscjobs.sc.edu/postings/166860

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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