Administrative Assistant at Kleinfelder, Inc. in San Diego, California

Job Description:

Job Description

Step into Your New Role

Kleinfelder is hiring an Administrative Supervisor for our SoCal Area Operations. This is an exciting opportunity for an administrative career professional seeking to maintain responsibility for all administrative functions of an office in support of project delivery, including accounting, collections, human resources, word processing, general office and personnel management, and on-going client/staff service support. If you are willing to learn new things, have an upbeat personality and enjoy working with multiple personalities, then we encourage you to apply.

Kleinfelder is hiring an Administrative Assistant based out of our San Diego - First, CA office. This is an exciting opportunity for an administrative assistant looking to strengthen their knowledge in office management.

This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Manager.

Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff.

Specific duties include:

• Front desk reception, greeting visitors and answering the phone, managing deliveries


• Maintain professional appearance of the office common area


• Effectively track and manage equipment and vehicle rental accounts


• Organize hospitality such as ordering and setting up lunches, and office events


• Assist with scanning, photocopying and mailing of documents and reports


• Maintain inventories of office supplies and field equipment


• Assist with Health & Safety requirements of the office


• Make travel arrangements


• Assist with word processing, excel spreadsheets and power point presentations


• Assist with general personnel requests

Required skills include:

• Intermediate knowledge of MS Office, including Word, Excel, Power Point and Internet Explorer.

The successful candidate will be:

• Professional, friendly and courteous both on the phone and in-person


• Highly organized and accountable


• Able to multi-task and handle several activities at once.


• Able to think critically and respond to changing situations/requests


• Team-oriented, willing to assist team members

High School diploma or GED

1 - 2 years of previous professional office experience required

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $17.62-$29.35/hour

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.