Fleet Coordinator at Medical Transportation Management in Phoenix, Arizona

Job Description:

What Will Your Job Look Like?

The Fleet Coordinator  is responsible for a variety of administrative and logistical functions for the AAA Fleet.  The Fleet Coordinator will handle various documents and processes related to vehicle titles, registration, and vehicle insurance. This role will provide excellent customer service with internal and external stakeholders, will be able to perform duties in a timely manner and advise management of any issues that might affect the fleet.

This position is located in office at: 4525 E. University Drive Phoenix, AZ 85034

What You’ll Do:

• Ensure timely and accurate submission of all appropriate vehicle documentation


• Track and coordinate title, license and timely registration for all vehicles


• Track and coordinate all changes to insurance status for all vehicles on a timely basis


• Maintain, organize, track and control all documents related to fleet vehicles


• Provide excellent customer service to internal partners in related business segments


• Ensure accurate and timely data entry


• Provide general filing for all required paperwork


• Provide any necessary Client or Vendor specific reporting


• Maintain courteous and professional communication with internal and external stakeholders


• Report traffic violations, which includes, but limited to photo radar and parking tickets


• Provide support for conducting background checks and MVRs for independent contractors


• Notify appropriate internal stakeholders  of vehicle maintenance needs, such as emissions, new tags/plates


• Attend meetings when requested or required


• Help maintain necessary and appropriate office supplies for the location


• Perform additional duties as assigned or required

What You’ll need:

• High School Diploma or G.E.D.


• 1+ years in an administrative role


• Experience in the transportation or logistics industry, preferred

Even better if you have...

• Maintain a high level of professionalism with all peers, clients, and members


• Ability to work within a team-oriented environment


• Ability to read and respond to Outlook and Workday emails within 24 hours of receipt


• Ability to problem-solve in a collaborative, professional manner


• Adhere to all company policies and procedures


• Maintain a clean and orderly workspace


• Demonstrate excellent time management skills


• Demonstrate professional communications skills including proper grammar and spelling with all written and oral communications


• Ability to schedule, organize and prioritize multiple tasks


• Moderate computer skills


• Ability to maintain a positive attitude during high stress situations


• Ability to maintain high level of confidentiality


• Must be able to communicate with staff of all job levels professionally


• Regular attendance

What’s in it for you:

• Health and Life Insurance Plans


• Dental and Vision Plans


• 401(k) with a company match


• Flexible Scheduling


• Paid Time Off and Holiday Pay


• Maternity/Paternity Leave


• Casual Dress Environment


• Tuition Reimbursement


• MTM Perks Discount Program


• Leadership Mentoring Opportunities

Salary Min: $16.00

Salary Max: $16.00

• This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual skills, experience, and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss with us as you move through the selection process.

Equal Opportunity Employer: MTM is an equal opportunity employer.  MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law.  If you are in need of accommodations, please contact MTM’s People & Culture.

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