Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists department with course scheduling and students with course registration.
Essential Duties, Tasks and Responsibilities
Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries and/or redirects calls as appropriate.
Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.
Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.
Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.
Enters schedule of courses into CSS each semester and maintains it in coordination with Registration and Records
Assists students encountering registration problems, particularly with cases that involve course pre-requisites
Prepares alarm code requests and orders keys as needed.
Maintains inventories, orders supplies, and assists faculty enter textbook information
Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.
Works on special projects as needed.
May register students for courses specific to department. Runs department reports as needed.
This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned.
Essential Competencies
Knowledge of basic mathematical skills
Knowledge of basic reading skills
Ability to carry out verbal and/or written instructions
Ability to effectively communicate, verbally and written
Detail oriented and highly accurate
Ability to work in changing environment
Ability to work effectively in a team environment
Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
Ability to coordinate or lead others in accomplishing work activities
Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
Ability to query, run reports and modify data in financial systems
Ability to access and maintain document imaging systems, including scanning and filing documents
Ability to operate computers and peripheral equipment such as printers
Ability to draft office correspondence
Minimum Qualifications
Experience
One-year related experience required
Education
High school diploma or GED required
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ''April 30, 2024'.
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.
To Apply
For a complete job description & to apply for this position visit https://www.schooljobs.com/careers/bgsu or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
Generous paid time off: Vacation, holidays, sick days and more.
Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
Tuition fee waivers: For eligible employees, spouses and dependent children.
Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Learn moreabout Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.