Assistant to the Special Advisor for Arts Integration at University of Illinois in Urbana, Illinois

Job Description:

Assistant to the Special Advisor for Arts Integration




Office of the Chancellor

The Office of the Chancellor is hiring an Assistant to the Special Advisor for Arts Integration who will be responsible for collaborating on the creation, implementation, and management of programs designed in the office. The Assistant to the Special Advisor will maintain relations between the office and its various constituencies as well as serve as a member of the core team think-tank. They will have demonstrated fluency in the arts area and offer the team a knowledgeable perspective from that arena.




Duties & Responsibilities:



Vision and Planning

• Assist the Special Advisor and the Arts Integration team to realize programmatic vision - draft, revise, and review program plans.


• Bring creative thinking to design of programs - must be able to speak to the specific creative energies of our various target communities.


• Draw on individual creative specialty and training as a key contributor in visioning programs.


• Create infrastructure and develop policies for programs.


• Assist in coordinating selection/advising team that will confer with Special Advisor and support office programs.


• Represent the director at meetings as necessary.


• Identify, articulate, and share best practices for artists and scholars committed to creative engagement.

Program Management & Logistics

• Meet regularly with the Arts Integration Team to coordinate efforts in the office and across campus.


• Schedule, coordinate, and ensure the smooth running of Special Advisor's calendar and program events and activities on campus or with community.


• Review and manage granting programs and related activities - i.e., information sessions, one on one conferences, etc.


• Coordinate grant logistics on behalf of the office; act as liaison with the Chancellor's Finance Office to insure smooth operation.


• Communicate with funding recipients - expectations of the program, deadlines, reporting, crediting, etc.


• Work with financial officers to assure the smooth fiduciary responsibilities of the office sponsored granting programs and adherence to campus financial policies. (Familiarize themselves with these and work with the finance office/officer to do so).


• Work with Special Advisor and finance teams to negotiate contracts and arrange project payment and reporting schedules.


• Coordinate and manage any additional staff hired by the office to ensure efficiency and effective efforts as intended - i.e., student help; extra help; additional hires as the office grows.

Public Outreach and Partnership Development

• Cultivate relationships across campus and community to identify areas of interest and need.


• Explore, develop, and manage relationships across campus with interested parties and potential stakeholders.


• Assist in identifying and/or creating opportunities with Chancellor's Executive Leadership teams to integrate their work with developing office programs.


• Innovate in areas that can stimulate new interest and excitement in arts practice and program development.


• Coordinate with communications staff to promote office activities to broader campus and community.


• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's degree.


• A total of one (1) year (12 months) experience in arts/creative field or creative adjacent field. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• Two or more years of experience in arts/creative field or creative adjacent field.


• Experience in an academic area related to arts research, practice and/or community engagement.


• Master's degree or equivalent practical experience in a creative field.


• Demonstrated familiarity with the arts funding ecosystem.

Knowledge, Skills and Abilities:

• Demonstrated knowledge of the arts landscape in communities/state/nation.
• Must have knowledge skills/ability in a specific arts area to bring to the team/projects.
• Proven organizational and time management skills.
• Strong problem-solving ability.
• Effective written and verbal communication skills.
• Ability to work effectively and independently as well as part of the team.
• Demonstrated ability to perform efficiently with a professional demeanor in a diverse work environment under flexible and often-changing deadlines and landscapes.
• Ability to work well with people from a variety of cultural, disciplinary, and creative backgrounds.
• Demonstrated familiarity and proficiency with current communication technologies; proficiency with commonly employed software and databases, including Microsoft Word, Excel, PowerPoint, Outlook, Teams and various social media.

Appointment Information:


This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Minimum salary for this position is $60,000.00. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information:


Applications must be received by 6:00 pm (Central Time) on May 3, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information.


Work authorization sponsorship is not available for this position.


In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at steiling@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1023860
Job Category: Administrative
Apply at: https://jobs.illinois.edu


Apply Now