Administrative Support Specialist I- Senior Administrative Support Specialist at Oklahoma State University-Oklahoma City in Oklahoma City, Oklahoma

Job Description:

  Position Details Req ID: req16652 Position Title: Administrative Support Specialist I- Senior Administrative Support Specialist Position Type: Staff Full-Time Position Number: AS9461 OSU Campus: Stillwater Department: Military Sciences - Army Rotc Location Address:
311 Thatcher Hall
Stillwater, Oklahoma, 74078
United States Hiring Supervisor: Renee Tefertiller Hiring Range:
(Contingent upon available funding): 13.50 - 20.00, Hourly Work Schedule: Mon-Fri 8:00am-5:00pm Faculty Appt Period: Job Summary: Serves as the first point of contact and the face of the Department of Military Studies, Army ROTC, to students, faculty and visitors to OSU. As the OSU staff member for the department, the Administrative Support Specialist helps to create a friendly, welcoming atmosphere when greeting visitors and represents the department with professionalism and enthusiasm.  Schedules, greets, and announces visitors.  Assists U.S. Army personnel assigned to OSU in accomplishing administrative, personnel and clerical functions required for departmental operations. Administrative responsibilities include assisting the Army ROTC commander and other assigned personnel, coordinating office activities and work schedules of student employees. Manages department's OSU maintenance and operating fund along with the activity fund.  Maintains office records for the unit. Provides support to the Department Head with numerous administrative tasks by being familiar with university rules and regulations, policies and procedures, personnel structures and protocol. Assists Army ROTC personnel in administration of cadet records and cadet personnel actions in relation to membership and commissioning for cadets. Special Instructions to Applicants For full consideration, please submit a cover letter, resume, and list of 3 professional references by October 23, 2023. However, applications will continue to be received until the position is filled. Education & Experience Position Qualifications:

Required Qualifications:

4 years clerical/customer service experience. Completion of the Ambassador Program after hire.

Well versed in Microsoft Office Word, Excel, PowerPoint, and Outlook; familiar with web page development and maintenance; familiar with Microsoft Office Publisher.

Preferred Qualifications:

3 years of OSU experience with knowledge of the university's policy and procedures and general accounting and financial practices associated with a state agency.  The person must be a self starter and able to provide guidance to the often changing military personnel on such items.

Self-motivated and able to work with minimal supervision. Detail oriented and ability to work in government/university environment. Able to maintain confidentiality.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.