OPIV for UAIR/Administrative Assistant for CFO at University of Central Missouri in warrensburg, Missouri

Job Description:

The University of Central Missouri is an equal employment opportunity employer


University of Central Missouri


Working Title
OPIV for UAIR/Administrative Assistant for CFO

Department
500140-University Analytics & Institutional Research

Pay Rate
$18.50 Hourly

FTE
1.0

FLSA
Nonexempt

Position Number
997310

Classification
CJS11

Special Instructions to Applicants:
Special Instructions:

This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.



Completed UCM online application for employment required.

Incomplete applications will not be considered.

A review will begin immediately and continue until filled.

NOTE: A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.

Working hours:
Monday-Friday 8:00 am -5:00 pm
Occasional nights and weekends

Bargaining Unit
No

Posting Date
04/16/2024

Open Until Filled
Yes

Position Purpose
Works as an integral member of the Finance and Administration (F&A) division to support the advancement of organization, team, and division goals.
Serves as the administrative assistant for the Vice-President, Finance and Administration and the Associate Vice-Presidents. Serve as the first point-of-contact for customers for issues regarding the Finance and Administration division, applicable departments, and facility-related matters. Hear and resolve customer complaints in accordance with University policies and procedures.
Support the division leader and his/her staff in duties as assigned, but not limited to: coordination of calendar for meetings, room reservations, and catering; preparation and coordination of minutes, briefings, and other materials for Board/Committee meetings; and coordination schedule of travel arrangements; and file management.
Serve as liaison between the Finance and Administration Division leader and the department directors by conveying tasks for completion received from the Finance and Administration Division leader e.g., job targets, budget-related information, etc. Monitor and report status of projects to the Finance and Administration Division leader.
Maintain knowledge of current projects, receive/relay confidential information, and ensure Finance and Administration Division leader receives important information in a timely manner. Maintain legislation-related files.
Record, edit, and/or produce meeting minutes, memos, reports, agendas, charts, presentations, etc., as requested. Read and prioritize incoming correspondence. Research and/or obtain information related to correspondence received; resolve routine correspondence-related issues; refer complex issues to the Finance and Administration Division leader or his/her designee.
Complete special projects for the university, and/or associations and organization in which the Finance and Administration Division leader participates, as assigned.
Serve as Office Manager. Monitor the department budget. Procure & maintain equipment. Provide support to Administration Building Manager as requested. Vet & report building complaints, request needed repairs, send out notices to building occupants.
Fiscal Note Response Preparation: Receive & review Fiscal Note Requests from state; gather input from UCM personnel, draft & send Fiscal Note Responses to state.

Education & Formal Training

Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify)

Other Education & Formal Training
Associate’s degree in Office Administration, Business or related field required. Bachelor’s degree in Business, English, Office Administration, Student Personnel Administration or related field preferred.

Computer Skills

Word-Processing, Spreadsheet, Presentation, Web Page Maintenance, Other - Excel

Experience
Minimum three years administrative assistant and/or executive secretary experience assisting a high-level administrator (e.g., president, vice president, dean, department chair, or director).
One year experience in budget operations, financial analysis or accounting.
Experience working in a university or college environment preferred.

Licenses, Certificates, Registrations, & State/Federal Requirements of Position:

Criminal History check

Special Skills, Abilities, and Knowledge:

Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Human Relations/Interpersonal skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality

Special Working Conditions:
Professional appearance, Work in stressful conditions

Ability to Keyboard
Keyboarding test required. Speed is intentionally not specified.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Will you now or in the future require employer sponsorship to acquire or maintain U.S. work authorization?

   (Open Ended Question)

2. * International students on an F1or J1 Visa are not eligible for this position due to Visa regulations. Are you a UCM student on an F1 or J1 Visa?
   • Yes
   • No
3. * Do you understand that the university requires a background check for this position and that any job offer made to the selected candidate is contingent upon the results of this check?
   • Yes
   • No

Required Documents

Required Documents

1. Cover Letter
2. Resume

Optional Documents

PI239666587

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