Confidential Client | Executive Assistant to President/CEO
We are currently seeking an exceptional Executive Assistant based in the DC Metro Area; hybrid schedule.The executive assistant plays a critical role in the support of the President/CEO and Board of Directors which requires in office time and some travel. Primary responsibilities include management of the President/CEO's activities; calendar, meetings, expense reports, assisting in the creation of presentations and other duties as assigned. Support of the Board of Directors and Board Nominating Committee includes scheduling regular meetings, recording meeting minutes and general administrative tasks. This position requires the ability to handle confidential and time sensitive information with the highest level of professionalism and integrity. The top candidate will be personable, exceedingly well- organized, and successful at building and maintaining trust with the President/CEO, Board of Directors, and other members of the Executive Team.
RESPONSIBILITIES
Proactively manage President/CEO's daily tasks, schedule, calendar, meetings (internal and external), and expense reports
Flawlessly manage and coordinate various domestic and international travel arrangements and meetings for the
President/CEO, ensuring accuracy, efficiency and impeccable attention to detail
Responsible for excellence in meeting scheduling, preparation, set-up, and follow-up including preparing presentations, agendas, materials, documenting notes, and coordinating follow-up items to completion
Spearheads and assists the President/CEO with the creation of PowerPoint presentations, meeting agendas, and communications around member visits
Provide support for VIP Member visits, including scheduling, catering and coordination with members and external guests
Work in conjunction with the events staff to manage Board of Directors and Nominating Committee meetings both virtually and in-person including occasional travel, meeting preparation, meeting minutes, and follow-up
Develop tools for Nominating Committee recruitment process, schedule candidate interviews, coordinate voting process, and coordinate Board updates to Association's website
Maintain a confidential board portal containing bylaws, roster and committee assignments
Manage, maintain and edit governance documents on a regular basis
Work on special projects and other duties as needed
QUALIFICATIONS
At least 5 years professional experience working with C-suite management
Organized, agile, detail-oriented and have strong time-management and problem-solving skills
Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners
Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material
Capable of using multiple channels of communication and technology interchangeably to accomplish tasks in an efficient manner
Must possess a team-oriented, collaborative mentality
Proficient with Microsoft Office (Word, Excel, PowerPoint), especially regarding PowerPoint presentations
Must embrace and have a good working knowledge of office technology including AV equipment, Webex, etc.
Experience working within a Microsoft Teams environment a plus
SALARY & BENEFITS The salary range for the role is $100,000 - $105,000 with a comprehensive benefits package to include:
Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Pre-Tax Parking & Transit
Basic Life/AD&D
Supplemental Life/ AD&D
Short & Long-Term Disability
Paid Time Off
Paid Parental Bonding
Telecommuting
Tuition Reimbursement
At The Association, we appreciate each employee's unique experiences and are accountable to one another by sharing knowledge and collaborating.If you are a dynamic professional with shared beliefs and the above qualifications, we would like to hear from you.
For consideration, interested candidates mustsubmit a completed application, as well asa cover letter and resume. Your cover letter must address your experience and qualifications being sought. Interested individuals are encouraged to apply immediately. Applications received by May 3, 2024, will get priority. If candidates are selected for interview, additional information regarding the client will be shared during the interviewing process. To obtain further details about this opportunity, contact Sophia LaFontant, Search Consultant at Impact Search Advisors by Nonprofit HR atslafontant@nonprofithr.com.