We are looking for an organized, detail-oriented, and dependable person to join our operations team in the role of Office Manager. This person's duties begin by making the very best impression to a client, caller, visitor, prospective client, and fellow employee, but go much deeper into creating a warm and welcoming experience for everyone in the office.
Our Office Manager will work with Operations, HR and our on-site Hospitality Manager to oversee general office and administrative duties, ensure the upkeep of our office space, keep supplies, food and beverage stocked, and help ensure compliance with our company policies and procedures.
The right candidate has elite organizational skills to go with a nurturer's personality. This person has the ability to represent the company in the best light and is willing to tackle tasks both small and large, straightforward and unfamiliar.
About Us: Bakery is an independent creative and culture agency designed to ignite people's obsession in great products. From our headquarters in Austin, TX, we work with highly ambitious brands like Johnnie Walker, Nike, Shiner Beer and DeLorean Motors to infuse cultural value and drive desire at every interaction point, increasing their fandom and helping them make things people want. Bakery is a 2022 AdAge Small Agency of the Year.
Responsibilities
Open office doors at 8:00AM, close doors at 6:00PM. (Office Hours: 9AM-6PM)
Welcome visitors promptly and cordially, supplying them with refreshments and assistance as needed, including connecting them with the correct team member(s) they are there to see, and providing them with temporary internet access
Maintain all areas of the office clean and organized
Work together with the Hospitality Manager and Ops team to keep the kitchens, conference rooms, and executive offices stocked with beverages, snacks and supplies.
Work with HR to welcome and orient new employees to the company, our facilities, policies, and procedures
Prepare conference rooms for important meetings and reset them after those meetings end
Handle all office deliveries and notify receivers of package and delivery arrivals
Assist with catering requests, including submitting orders and coordinating with the Ops team
Take in office supply and equipment orders from employees and file expense reports and reimbursements when necessary
Maintain a clean and orderly reception area
Be the most helpful and proactive resource for employees and visitors
Handle equipment and office maintenance requests and vendors (e.g. handymen, IT).
Coordinate office visitors with stakeholders' schedules
Help plan team events such as on-site happy hours and outings
Oversee the inventory process and assist in daily, weekly, and monthly reconciliations
Requirements
3 to 5 years of experience in office management
Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Excellent organizational, interpersonal, and communication skills (written and verbal)
Strong communication, problem-solving, and investigative skills
Ability to organize and work on multiple tasks simultaneously
Team player
Able to function in a fast-paced environment
Experience arranging travel itineraries and tallying expenses