We're seeking a highly organized Executive Assistant to support the Owner and Chief of Staff of a vibrant, family-owned company in the hospitality industry. The perfect fit will excel in problem-solving, thrive in a fast-paced setting, and maintain professionalism while juggling multiple tasks.
Responsibilities:
Serve as the main point of contact between the Owner, Chief of Staff, and internal/external parties.
Manage schedules, ensuring appointments and meetings are on track.
Efficiently handle email correspondence and drafting.
Maintain confidentiality with sensitive information.
Assist in meeting facilitation and preparation.
Conduct research and compile data for presentations.
Ensure seamless communication between departments.
Provide administrative support during meetings and events.
Undertake special projects and other tasks as needed.
Coordinate travel arrangements.
Liaise professionally with staff, contacts, and family members.
Assist in planning and coordinating various events.
Qualifications:
Bachelor's degree preferred.
3-5 years of experience as an Executive or Personal Assistant, ideally in hospitality.
Strong organizational and time management skills.
Professional demeanor and friendly disposition.
Ability to handle sensitive information discreetly.
Proficiency in Microsoft Office Suite.
Familiarity with Canva and social media platforms is a plus.
Basic troubleshooting skills.
Excellent communication skills, both written and verbal.
Capacity to work independently and under pressure.
Flexibility to handle both business and personal tasks.
Physical ability to meet job demands.
Proficient in English communication.
Priorities:
Organization: Keep things orderly and visually appealing.
Willingness to Help: Embrace mutual support and growth.
Fast-Paced Environment: Adapt quickly and perform under pressure.
Quick Ramp-Up Time: Acclimate swiftly to our processes.
Great Communicator: Effective communication is key.
Confidentiality: Handle sensitive information discreetly.
Willingness to Support Leadership: Demonstrate adaptability and teamwork.
Optimization/Efficiency: Identify areas for improvement.
Connector: Foster collaboration and synergy.
Hospitality Gene: Show warmth and genuine care.
Heavy Travel Booking: Manage complex travel arrangements.
Setting the Pulse in the Office: Maintain momentum in the Chief of Staff's absence.
Adaptability: Be flexible in our dynamic environment.
Office Move Experience: Experience with office transitions is advantageous.
Event Support Experience: Contribute to event success.