KJ is seeking an experienced Administrative Assistant/Word Processor in our Honolulu, Hawaii office. This role will require strong expertise in Microsoft products including Word, Excel, PowerPoint as well as Adobe. This role will be working with our engineers, scientists, and business support team to provide word processing and overall office administration and project support. The right candidate will have excellent time management to juggle multiple priorities at one time and have the ability to identify issues and find practical solutions to keep the office running smoothly.
The position will require working in the office full time Monday-Friday with the option of working one day per week from home after training is concluded.
KEY RESPONSIBILITIES
Heavy concentration of formatting reports, proposals, presentations, and other correspondence. Convert documents to PDF, add bookmarks, and assemble.
High attention to detail, strong grammar knowledge and proofreading skills required.
Excellent organizational skills, ability to multi-task and prioritize client work and projects.
Ability to function in fast-paced, high stress situations during busy periods; ability to prioritize and quickly complete requests.
Assist in other clericals needs on projects (i.e., coordination and reproduction)
Helping to make our office run smoothly, you will also be responsible for routine office activities including filing, ordering supplies, daily mail and overnight packages, approval of vendor invoices for processing, maintenance of client project files including archiving (both electronic and physical), scheduling, meeting coordination and other office duties as required.
Working with our marketing personnel, you will assist in the production of marketing materials including proposals, brochures, presentations, and statements of qualifications.
Working with staff, vendors and teaming partners located throughout the country.
Ensuring company administrative processes and protocols are followed.
Serve as liaison with property managers, and maintain office, security and card key access.
Serve as local IT contact, working with IT group to set up, maintain and/or retire computers, monitors, phones, conferencing equipment, and other technology.
Manage local company fleet including mileage reports, registrations, cleaning, and repairs, etc.
Assist with onboarding new employees.
Special projects and other duties as assigned.
QUALIFICATIONS
At least 5 years of experience in an administrative role in an engineering or professional services firm highly preferred, to include experience in word processing and office administration.
Advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Acrobat are required. Must have the ability to create templates, styles, macros, use pivot tables, and create presentations.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar; Basic keyboarding and a typing speed of at least 80+ wpm.
Applicants must be self-directed and motivated to work independently; be able to handle competing priorities; and have attention to detail and the ability to produce high quality work.
Occasional travel may be required.
Valid driver's license and acceptable driving record required.
Excellent reliability and punctuality.
Hourly pay range for this position is $22.60 - $26.44 and may vary based upon education, experience, qualifications, licensure/certifications and geographic location.