Our client is a NYC-based venture capital firm is seeking an Office Manager to support the growing needs of the firm. The ideal candidate will have previous office management experience, be detail-oriented, and have strong organizational skills. Please note - this person will be required to be in the office daily (m-f)
COMPANY: Investment Firm
POSITION: Office Manager
LOCATION: New York, NY (FULL TIME IN OFFICE)
HOURS: 9:00AM - 6:00PM
COMPENSATION: 100K -135K range depending on experience + Benefits
BACHELOR'S DEGREE: Preferred
Responsibilities of the Office Manager:
-Manage the facilities, reception, and executive assistant teams
-Support the finance team with office and finance related tasks, including maintaining the office budget
-Assist with the logistics of in-office meetings
-Schedule and oversee contracting work for repairs and projects, including coordination of work during off-hours
-Manage relationships and performance of office vendors for cleaning, plant maintenance, and equipment service
-Maintain and organize storage areas and resources, ensuring efficient space usage
-Act as the primary contact for building security and safety issues, coordinating with building management as needed
-Oversee access control systems, including keycard and security management
-Oversee corporate accounts with IT and transportation providers, conducting monthly reviews of account usage and security
-Facilitate the onboarding process for new employees, including keycard distribution, updating contact lists, and coordinating telecommunications setup
-Assist in the offboarding process to ensure a smooth transition for departing employees
-Manage ad-hoc projects as needed
Requirements of the Office Manager:
-At least 5 years' experience in office management or a similar administrative role
-Detail-oriented
-Experience managing employees
-Strong organizational skills and the ability to manage multiple tasks concurrently
-Excellent communication and interpersonal skills
-Ability to work independently and as part of a team
-Can-do attitude; willingness to pitch in
-Verification of identity, education, prior employment, and references may be required