Executive Assistant - Long Island Real Estate Firm - $70k-$85k
A reputable, full service real estate firm near Oyster Bay with over two decades in the industry is seeking a well organized and detail oriented executive assistant to support two of their Principals that have heavy involvement in the firm's legal and financial matters. This role offers a unique chance to grow within a collaborative and stable organization, exposure to work closely with senior management, and engage in exciting projects within the real estate industry.
These two individuals are known for their down to earth, respectful, and professional nature. This role offers excellent quality of life and 9am-5pm hours. NOT a 24/7 EA role!
Responsibilities:
Provide comprehensive administrative support to the Principals, including managing calendars, scheduling meetings, and handling correspondence.
Assist in legal and financial matters related to real estate transactions, including closings and lease deals.
Preparing documentation, gathering necessary information, and liaising with legal and financial professionals as needed.
Organize client meetings, conduct research, and prepare reports.
Maintain and organize important documents, contracts, and agreements related to real estate transactions. Ensure that all documentation is accurate, up-to-date, and easily accessible.
Act as a liaison between the Principals and internal/external stakeholders, including clients, partners, and other team members. Facilitate clear and efficient communication to ensure smooth operations and client satisfaction.
Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism and integrity in all interactions and ensure compliance with legal and ethical standards.
Collaborate on special projects, as needed.
Qualifications:
5+ years of experience in office administration, executive assistant support experience preferred.
Strong organizational, time management, and multitasking skills.
NYS Notary Public, preferred.
Proficiency in office software and communication tools (e.g., Microsoft Office, email, calendar software).
Excellent verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive, detail-oriented, and solution-driven mindset.
Willingness to learn, adapt, and take on new responsibilities.
Compensation: $70-$85k base
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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