ESSENTIAL FUNCTIONS: • Manage and coordinate the agenda of weekly senior staff meetings, as well as external meetings • Coordinate, schedule and organize Board meetings as well as manage correspondence with Board Members • Organize offsite conferences and external events, including catering and transportation • Schedules and coordinate arrangements for on-site interviews • Maintain complex and detailed calendars and multiple inboxes • Screen incoming calls and visitors to determine the level of priority, while using caution in dispensing information • Arrange and coordinate travel, as needed • Process invoices and T&E expense claims for Leadership team. Ensure all policies are followed and items are processed within provided guidelines • Handle regular activities without prompting, and advise in advance with issues or delays • Assist in editing spreadsheets and presentations, including creating, printing, and binding, for meetings • Work collaboratively with other administrative assistants, in positive partnership to support each other • Lead and coordinate ad hoc projects as requested • Liaison with Building Management
QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING: • College degree is a plus
EXPERIENCE: • At least five years of administrative experience, ideally supporting at the Vice President level (or equivalent) or above
ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS: • Advanced ability to organize • Tact and good judgment in confidential situations, and proven experience interacting with senior management • Strong interpersonal, written, and oral communication skills • Strong proficiency in Microsoft Office • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management