We are searching for an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.
Key Responsibilities:
Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is well-informed.
Proactively managing the partner's schedule, anticipating potential conflicts, and optimizing time management.
Offering executive-level administrative assistance, including email management, drafting communications, organizing files, handling invoices, expenses, and tax documents, as well as preparing presentations.
Maintaining and updating calendars and promptly communicating any adjustments.
Providing administrative support for various business needs, including travel arrangements and liaising with accounting professionals for monthly reporting.
Ideal Candidate Traits:
Proactive, detail-oriented, and highly organized with excellent multitasking abilities.
Demonstrates tact, diplomacy, and discretion, especially when dealing with sensitive information.
Strong communication skills, capable of engaging with individuals at all levels, particularly senior executives.
Dedicated, persistent, and known for providing reliable support.
Possesses a deep understanding of the business, enabling effective prioritization and problem-solving.
Comfortable with technology, including Microsoft Office Suite and travel/expense systems like SAP Concur.
Works well both independently and collaboratively, adaptable to changing priorities.
Exhibits professionalism, good judgment, and confidentiality in all interactions.
Capable of handling tasks with accuracy, attention to detail, and efficiency.
Skilled in research, problem-solving, and conflict resolution.
Willing to collaborate with other administrative team members and provide backup support as needed.
Requirements:
Bachelor's Degree
Minimum 2-3 years of Administrative experience
Experience working in financial services preferable
Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and SharePoint
Familiarity with SAP Concur preferred
Strong interpersonal and communication skills
Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
Tech-savvy and proactive in improving efficiency with available tools
Works well in a team environment and provides support as necessary.