An enthusiastic and organized professional with a flair for creating a warm and welcoming
atmosphere is needed for an outstanding Financial Services firm. A master multitasker, adept at managing front desk responsibilities, handling phone calls, and coordinating office logistics with finesse. Known for impeccable communication skills and a knack for problem-solving, you thrive in fast-paced environments while maintaining a professional and friendly demeanor. Adept at utilizing technology to streamline administrative tasks and dedicated to ensuring seamless office operations.
This is a high-energy office that requires someone who is meticulously organized and thrives in shifting priorities while keeping calm under pressure. Tremendous opportunity to join this dynamic team!
Responsibilities
Positive first impression with visitors, responding to requests, and supporting coworkers.
Provide information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
Answer incoming calls to the main line and forward or take messages when appropriate.
Maintain common areas and prepare conference rooms for meetings.
Manage conference room calendars.
Enter guests into the building security system.
Execute on all aspects of internal office parties and events (such as lunches, birthday celebrations, c-suite lunches, themed socials, happy hours, etc.) including ordering catering, and set up/take down of catering items.
Serve as the main point of contact for all intermural sports programs. Provide guidance and support as needed.
Prepare and email monthly new hire spotlights to the firm via email.
Provide coverage to the other receptionist as needed including breaks, lunches, PTO, and ad-hoc projects that take them away from the front desk.
Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
Ideal Experience
2-3+ years of front desk reception and/or administrative experience.
Ability to independently organize and prioritize workload.
Advanced computer skills, including competency with Microsoft products.
Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
Ability to communicate effectively both verbally and in writing.
Must be able to work well under pressure.
Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
Customer-focused with a professional and welcoming demeanor.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.