A biopharmaceutical company in the Bay Area is actively seeking an experienced Administrative Assistant for a great Senior-level opportunity with their team in Marin County. In this role, the Senior Administrative Assistant will be responsible for providing overall office support to the Program and Portfolio Management (PPM) department.
Responsibilities:
The Senior Administrative Assistant will be responsible for:
Performing day-to-day support for Department Managers and staff, as assigned
Managing calendar, appointments and meeting requests through MS Outlook
Travel coordination including booking flights, hotels, and meeting requirements
Coordinating conference calls and meetings at industry events
Formatting templates, documents and presentations, proofing, printing, copying, etc.
Placing orders for office supplies specific to departmental needs
Preparing and completing expense reports for processing
Communicating with Senior Leadership, external partners and organizations to schedule and set-up critical meetings (both in-person & remote)
Participating in special projects as needed (e.g. contract management)
Performing other duties, as needed
Qualifications:
6+ years of Administrative support experience
Associate's and/or Bachelor's Degree
Computer savvy
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
Excellent meeting and events management skills to plan, organize, and execute large group meetings, both locally and remotely
Solid problem solving and time management skills
Exceptional phone etiquette
Great interpersonal skills
Excellent communication skills (written and verbal)